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Payroll

October  2021 Payroll Deadlines and Information

Payroll Deadline Date
October 2021 Pay Period Inclusive Dates  October 1, 2021 - November 1, 2021
Holidays/Campus Closure

None

Paycheck Distribution

 

 

Monday, November 1, 2021

Hardcopy Checks will be mailed to employees on Friday, October 29, 2021 by Student Financial Services (Cashier's). Checks are dated November 1, 2021 and may not be cashed prior to the date on the check. If you anticipate a unique challenge with having your check mailed, please contact Student Financial Services right away at sfs@csusm.edu to make arrangements to pick up your check in person on campus, on Monday, November 1, 2021.

 

Hourly Employee Deadline to enter hours worked online Monday, November 1, 2021 at 5:00 PM
Staff/MPP Deadline to enter Absences or No Time Taken online Monday, November 1, 2021 at 5:00 PM
Timekeeper Deadline to Review online entries Monday, November 1, 2021 at 5:00 PM
Manager Deadline to Approve online entries

Tuesday, November 2, 2021 at 5:00 PM

Direct Deposit Posting Date Tuesday, November 2, 2021 

Payroll News:

07/23/2021

Register for Online Paystubs and W2 Forms

Access your Paystubs and W2 forms online using Cal Employee Connect

Register with Cal Employee Connect to access/view/print your pay stubs and W-2 Forms

  1.  Have a recent paper pay stub in hand
  • It has information you will need to register
  • You must be a stateside employee
  1.  Go to Cal Employee Connect
  2.  Select Register
  3. Follow the prompts using these helpful tips:
    • Select the Department: CSU, San Marcos
    • Enter the Agency Code:  251
    • Enter your Social Security Number:  XXX-XX-XXXX
    • Enter your Date of Birth:  Month Day Year
    • Enter the Earnings Statement Number of your recent pay stub:  
      • example 09-855665
    • If you are using the View My Paycheck feature in myCSUSM, this number is referred to as the Warrant #.
    • You will need to enter this number with a leading zero and in the format shown in Cal Employee Connect.
    • Enter the Total Deductions from your pay stub
    • If using the View My Paycheck feature in myCSUSM, under the Paycheck Summary heading, add “Total Taxes” and “Total Deductions” together to get the deduction total needed for the verification. 
  1. Once registered, you will be able to login to:
  • View and print your earnings statements/paychecks: current tax year and 3 tax years prior
  • View and print W-2 information: 4 years are available

Please note: This new portal is owned and maintained by the State Controller’s Office and is not part of CSUSM PeopleSoft Self Service. If you have any questions or need assistance, please email CSUSM Payroll Services at payroll@csusm.edu or call Payroll at 760-750-4421.

03/16/2021

Timekeepers - New Functionality Coming Soon

PeopleSoft enhancements are coming soon to allow additional timekeeping capabilities for entering and reviewing hourly employee time.   Details will be sent to all Timekeepers as soon as the changes are ready!

 

Common Human Resource System (CHRS) Coming to CSUSM

CHRS is a single Human Resources data management system that will be shared by all 23 CSU campuses.  It will be a single system sharing technology and processes across all campuses. The first group of campuses have already started implementation activities and CSU San Marcos expects to begin implementation in a future wave, beginning in 2022 or 2023.

View a video explaining CHRS and its benefits.

 

01/20/21 

2020 W2 Forms Are Now Available on Cal Employee Connect

Access your Paystubs and W2 forms online using Cal Employee Connect

Information on how to register for Cal Employee Connect is provided below. Scroll down this page to locate registration information.

11/20/20

It's Tax Time - Update your Address for W-2 Forms

The “Home” address you have in PeopleSoft as of December 11, 2020 will be used for mailing your W-2 form.  Update your home address in PeopleSoft to ensure your W-2 will include you correct mailing address.  

Log in to my.csusm.edu:    https://my.csusm.edu/

 Enter your:      User ID

 Enter your:      Password

On the Portal page under Quick Links, click on the My HR Resources link to access your employment information.

Click on:         Personal Information

View your current home address

To update your home address:

Click On:        Change Home/Mailing address   

Click On:        Edit

                           enter the change

Click On:        Save

The address listed as “Home” will be used for W-2 purposes.  The change you make to your “Home” address in PeopleSoft will automatically notify Payroll.

9/30/20

Reporting Unemployment Fraud

With the recent news of a significant increase in Unemployment fraud, the following resources are provided to help you navigate through the reporting process. This reporting process should be utilized by employees who have fallen victim of identity theft, in order to: (1) report any suspicious incident to the Unemployment agency, or (2) to report someone believed to be collecting information fraudulently.

 Any employee who finds themself victim of a fraudulent UI claim should follow the 3 resources below to report the fraud immediately. ​It is critical that the impacted individual utilize these directly and not the employer, as the individual will be asked to provide specific information that the employer will not have access to.

  • Report the incident to ​https://identitytheft.gov/ which is managed by the Federal Trade Commission
  • Contact his/her local police department and file a report (when possible)
  • Report the incident to the state in which the imposter claim was filed using the “Claimant” links below

 Complete the online form at: https://askedd.edd.ca.gov/Fraud.aspx  or call (800) 229-6297

Additional resources can be found at:  https://www.edd.ca.gov/pdf_pub_ctr/de2360ee.pdf

 

7/20/20

The State Controller's Office has permanently discontinued printing earnings statements for all employees enrolled in the Direct Deposit Program.  Earnings statements are only accessible online.

Access your Paystubs and W2 forms online using Cal Employee Connect

Register with Cal Employee Connect to access/view/print your pay stubs and W-2 Forms

  1.  Have a recent paper pay stub in hand
  • It has information you will need to register
  • You must be a stateside employee
  1.  Go to Cal Employee Connect
  2.  Select Register
  3. Follow the prompts using these helpful tips:
    • Select the Department: CSU, San Marcos
    • Enter the Agency Code:  251
    • Enter your Social Security Number:  XXX-XX-XXXX
    • Enter your Date of Birth:  Month Day Year
    • Enter the Earnings Statement Number of your recent pay stub:  
      • example 09-855665
    • If you are using the View My Paycheck feature in myCSUSM, this number is referred to as the Warrant #.
    • You will need to enter this number with a leading zero and in the format shown in Cal Employee Connect.
    • Enter the Total Deductions from your pay stub
    • If using the View My Paycheck feature in myCSUSM, under the Paycheck Summary heading, add “Total Taxes” and “Total Deductions” together to get the deduction total needed for the verification. 
  1. Once registered, you will be able to login to:
  • View and print your earnings statements/paychecks: current tax year and 3 tax years prior
  • View and print W-2 information: 4 years are available

Please note: This new portal is owned and maintained by the State Controller’s Office and is not part of CSUSM PeopleSoft Self Service. If you have any questions or need assistance, please email CSUSM Payroll Services at payroll@csusm.edu.


 Payroll Team Remote/Offsite Work

The Payroll Team is now working remotely and can be reached by emailing your assigned payroll technician or you can send an email to our central email box at: payroll@csusm.eduThe team will be checking voicemail regularly and will respond to messages as quickly as possible.

All employees will be notified via email about how and when to obtain your paycheck on scheduled paydays.  Employees on Direct Deposit will continue to have their payments electroncially transferred to their bank. 


Verification Of Employment

Lenders should fax verification of employment requests (VOE) to Payroll Services at 760-750-3121.  Please be sure to include a signed release from the employee with the VOE.