department menu

Payroll Services


Payroll News:

9/30/20

Reporting Unemployment Fraud

With the recent news of a significant increase in Unemployment fraud, the following resources are provided to help you navigate through the reporting process. This reporting process should be utilized by employees who have fallen victim of identity theft, in order to: (1) report any suspicious incident to the Unemployment agency, or (2) to report someone believed to be collecting information fraudulently.

 Any employee who finds themself victim of a fraudulent UI claim should follow the 3 resources below to report the fraud immediately. ​It is critical that the impacted individual utilize these directly and not the employer, as the individual will be asked to provide specific information that the employer will not have access to.

  • Report the incident to ​https://identitytheft.gov/ which is managed by the Federal Trade Commission
  • Contact his/her local police department and file a report (when possible)
  • Report the incident to the state in which the imposter claim was filed using the “Claimant” links below

 Complete the online form at: https://askedd.edd.ca.gov/Fraud.aspx  or call (800) 229-6297

Additional resources can be found at:  https://www.edd.ca.gov/pdf_pub_ctr/de2360ee.pdf

 

9/3/20

Payroll Tax Deferral Will Not Be Implemented For State Employees

On August 8, 2020, President Trump issued a Presidential Memorandum directing the IRS to allow the deferral of withholding, deposit, and payment of payroll tax obligations for certain employees effective September 1, 2020. IRS guidance provided on August 28, 2020, clarifies employers can, but are not required to, participate in this program. After evaluation and consideration of the IRS guidance, there is concern that while the employer withholding obligation would be deferred in 2020, employees would experience a double withholding in 2021 to recover the taxes due. Further, if an employee separates from state service before the deferred tax was collected, the state may be required to pay the tax from state funds. For these reasons, it has been  determined the program will not be implemented for all State of California employees which includes the CSU.

7/20/20

The State Controller's Office has permanently discontinued printing earnings statements for all employees enrolled in the Direct Deposit Program.  Earnings statements are only accessible online.

Access your Paystubs and W2 forms online using Cal Employee Connect

Register with Cal Employee Connect to access/view/print your pay stubs and W-2 Forms

  1.  Have a recent paper pay stub in hand
  • It has information you will need to register
  • You must be a stateside employee
  1.  Go to Cal Employee Connect
  2.  Select Register
  3. Follow the prompts using these helpful tips:
    • Select the Department: CSU, San Marcos
    • Enter the Agency Code:  251
    • Enter your Social Security Number:  XXX-XX-XXXX
    • Enter your Date of Birth:  Month Day Year
    • Enter the Earnings Statement Number of your recent pay stub:  
      • example 09-855665
    • If you are using the View My Paycheck feature in myCSUSM, this number is referred to as the Warrant #.
    • You will need to enter this number with a leading zero and in the format shown in Cal Employee Connect.
    • Enter the Total Deductions from your pay stub
    • If using the View My Paycheck feature in myCSUSM, under the Paycheck Summary heading, add “Total Taxes” and “Total Deductions” together to get the deduction total needed for the verification. 
  1. Once registered, you will be able to login to:
  • View and print your earnings statements/paychecks: current tax year and 3 tax years prior
  • View and print W-2 information: 4 years are available

Please note: This new portal is owned and maintained by the State Controller’s Office and is not part of CSUSM PeopleSoft Self Service. If you have any questions or need assistance, please email CSUSM Payroll Services at payroll@csusm.edu.


 

Payroll Team Remote/Offsite Work

The Payroll Team is now working remotely and can be reached by emailing your assigned payroll technician or you can send an email to our central email box at: payroll@csusm.eduThe team will be checking voicemail regularly and will respond to messages as quickly as possible.

All employees will be notified via email about how and when to obtain your paycheck on scheduled paydays.  Employees on Direct Deposit will continue to have their payments electroncially transferred to their bank. 


Verification Of Employment

Lenders should fax verification of employment requests (VOE) to Payroll Services at 760-750-3121.  Please be sure to include a signed release from the employee with the VOE. 

September 2020 Payroll Deadlines and Information

Payroll Deadline Date
September 2020 Pay Period Inclusive Dates  September 1, 2020 - September 30, 2020
Holidays/Campus Closure Monday, September 7, 2020 - Labor Day
Paycheck Distribution Wednesday, September 30, 2020
Hourly Employee Deadline to enter hours worked online Wednesday, September 30, 2020 at 5:00 PM
Staff/MPP Deadline to enter Absences or No Time Taken online Wednesday, September 30, 2020 at 5:00 PM
Timekeeper Deadline to Review online entries Wednesday, September 30, 2020 at 5:00 PM
Manager Deadline to Approve online entries Thursday, October 1, 2020 at 5:00 PM
Direct Deposit Posting Date Thursday, October 1, 2020