Payroll Services | Payroll

March 2023

**March 2023 Payroll Deadlines and Information**
Payroll Deadline	Date
March 2023 Pay Period Inclusive Dates	March 2 through March 31, 2023
Holidays/Campus Closure	March 31, 2023
Paycheck Distribution	Thursday, March 30, 2023 Student Financial Services will mail paychecks to employees on Wednesday, March 29, 2023, to the home address on file.  Paychecks are dated April 1st, 2023, and may not be cashed prior to the check date.  Employees must wait at least five (5) business days to receive their paycheck in the mail prior to requesting a replacement. For this reason, we encourage all employees to enroll in direct deposit. To enroll, click on the following link Direct Deposit Form. If you anticipate a challenge with having your paycheck mailed or waiting up to five (5) business days to receive it in the mail, please contact Student Financial Services at sfs@csusm.edu and arrange to pick up your paycheck in person on payday, Thursday March 30, 2023. This must be done at least two (2) business days prior to payday. Cal Employee Connect (CEC) A secure, web-based employee self-service portal, called Cal Employee Connect (CEC), is now available through the State Controller’s Office. Through CEC you can view your paycheck advice statements (earnings statements) and W-2 forms. Current paycheck information is available on Cal Connect by midnight on payday. We encourage all employees to review their information each payday to ensure their pay and deductions are correct. If you have not registered for a CEC account, please find the instructions on how to register here or in the Payroll News section below article dated 07/23/2021.
Hourly Employee Deadline to enter hours worked online	Thursday, March 30, 2023 at 5:00 PM
Staff/MPP Deadline to enter Absences or No Time Taken online	Thursday, March 30, 2023 at 5:00 PM
Timekeeper Deadline to Review online entries	Thursday, March 30, 2023 at 5:00 PM
Manager Deadline to Approve online entries	Monday, April 3, 2023 at 5:00 PM
Direct Deposit Posting Date	Monday, April 3, 2023

Payroll News

01/19/2023

2022 Form W-2s are now available in Cal Employee Connect!

Employees can now view their electronic 2022 Form W-2, Wage and Tax Statement, as well as prior years in Cal Employee Connect. Paper printed 2022 Form W-2s will be mailed on or before January 31, 2023 for all employees.
Click here for further information regarding how to register for Cal Employee Connect. For registration assistance please e-mail payroll@csusm.edu.

11/02/2022

Please make sure your HOME address on file is updated. This is the address W-2s will be mailed to. You can update your address through the Employee portal or by completing an Employee Action Request.

01/25/2022

W-2s will be mailed to the address on file by 1/31/22. Electronic copies of W-2s are now available to download at Cal Employee Connect. Please use the information below to register today! For registration assistance please e-mail payroll@csusm.edu.

07/23/2021

Register for Online Paystubs and W2 Forms

Access your Paystubs and W2 forms online using Cal Employee Connect

Register with Cal Employee Connect to access/view/print your pay stubs and W-2 Forms

Have a recent paper pay stub in hand

It has information you will need to register
You must be a stateside employee

Go to Cal Employee Connect
Select Register
Follow the prompts using these helpful tips:
- Select the Department: CSU, San Marcos
- Enter the Agency Code: 251
- Enter your Social Security Number: XXX-XX-XXXX
- Enter your Date of Birth: Month Day Year
- Enter the Earnings Statement Number of your recent pay stub:
  - example 09-855665
- If you are using the View My Paycheck feature in myCSUSM, this number is referred to as the Warrant #.
- You will need to enter this number with a leading zero and in the format shown in Cal Employee Connect.
- Enter the Total Deductions from your pay stub
- If using the View My Paycheck feature in myCSUSM, under the Paycheck Summary heading, add “Total Taxes” and “Total Deductions” together to get the deduction total needed for the verification.

Once registered, you will be able to login to:

View and print your earnings statements/paychecks: current tax year and 3 tax years prior
View and print W-2 information: 4 years are available

Please note: This new portal is owned and maintained by the State Controller’s Office and is not part of CSUSM PeopleSoft Self Service. If you have any questions or need assistance, please email CSUSM Payroll Services at payroll@csusm.edu or call Payroll at 760-750-4421.

03/16/2021

Timekeepers - New Functionality Coming Soon

PeopleSoft enhancements are coming soon to allow additional timekeeping capabilities for entering and reviewing hourly employee time. Details will be sent to all Timekeepers as soon as the changes are ready!

Common Human Resource System (CHRS) Coming to CSUSM

CHRS is a single Human Resources data management system that will be shared by all 23 CSU campuses. It will be a single system sharing technology and processes across all campuses. The first group of campuses have already started implementation activities and CSU San Marcos expects to begin implementation in a future wave, beginning in 2022 or 2023.

View a video explaining CHRS and its benefits.

01/20/21

2020 W2 Forms Are Now Available on Cal Employee Connect

Access your Paystubs and W2 forms online using Cal Employee Connect

Information on how to register for Cal Employee Connect is provided below. Scroll down this page to locate registration information.

11/20/20

It's Tax Time - Update your Address for W-2 Forms

The “Home” address you have in PeopleSoft as of December 11, 2020 will be used for mailing your W-2 form. Update your home address in PeopleSoft to ensure your W-2 will include you correct mailing address.

Enter your: User ID
Enter your: Password

On the Portal page under Quick Links, click on the My HR Resources link to access your employment information.

Click on: Personal Information

View your current home address

To update your home address:

Click On: Change Home/Mailing address
Click On: Edit
Enter the change
Click On: Save

The address listed as “Home” will be used for W-2 purposes. The change you make to your “Home” address in PeopleSoft will automatically notify Payroll.

9/30/20

Reporting Unemployment Fraud

With the recent news of a significant increase in Unemployment fraud, the following resources are provided to help you navigate through the reporting process. This reporting process should be utilized by employees who have fallen victim of identity theft, in order to: (1) report any suspicious incident to the Unemployment agency, or (2) to report someone believed to be collecting information fraudulently.

Any employee who finds themself victim of a fraudulent UI claim should follow the 3 resources below to report the fraud immediately. It is critical that the impacted individual utilize these directly and not the employer, as the individual will be asked to provide specific information that the employer will not have access to.

Report the incident to https://identitytheft.gov/ which is managed by the Federal Trade Commission
Contact his/her local police department and file a report (when possible)
Report the incident to the state in which the imposter claim was filed using the “Claimant” links below

Complete the at: online Fraud form or call (800) 229-6297

Additional resources can be found at: https://www.edd.ca.gov/pdf_pub_ctr/de2360ee.pdf

7/20/20

The State Controller's Office has permanently discontinued printing earnings statements for all employees enrolled in the Direct Deposit Program. Earnings statements are only accessible online.

Access your Paystubs and W2 forms online using Cal Employee Connect

Register with Cal Employee Connect to access/view/print your pay stubs and W-2 Forms

Have a recent paper pay stub in hand

It has information you will need to register
You must be a stateside employee

Go to Cal Employee Connect
Select Register
Follow the prompts using these helpful tips:
- Select the Department: CSU, San Marcos
- Enter the Agency Code: 251
- Enter your Social Security Number: XXX-XX-XXXX
- Enter your Date of Birth: Month Day Year
- Enter the Earnings Statement Number of your recent pay stub:
  - example 09-855665
- If you are using the View My Paycheck feature in myCSUSM, this number is referred to as the Warrant #.
- You will need to enter this number with a leading zero and in the format shown in Cal Employee Connect.
- Enter the Total Deductions from your pay stub
- If using the View My Paycheck feature in myCSUSM, under the Paycheck Summary heading, add “Total Taxes” and “Total Deductions” together to get the deduction total needed for the verification.

Once registered, you will be able to login to:

View and print your earnings statements/paychecks: current tax year and 3 tax years prior
View and print W-2 information: 4 years are available

Payroll Team Remote/Offsite Work

The Payroll Team is now working remotely and can be reached by emailing your assigned payroll technician or you can send an email to our central email box at: payroll@csusm.edu. The team will be checking voicemail regularly and will respond to messages as quickly as possible.

All employees will be notified via email about how and when to obtain your paycheck on scheduled paydays. Employees on Direct Deposit will continue to have their payments electroncially transferred to their bank.

Verification Of Employment

Lenders should fax verification of employment requests (VOE) to Payroll Services at 760-750-3121. Please be sure to include a signed release from the employee with the VOE.