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Payroll Services

Payroll News:

7/20/20

The State Controller's Office has permanently discontinued printing earnings statements for all employees enrolled in the Direct Deposit Program.  Earnings statements are only accessible online.

Access your Paystubs and W2 forms online using Cal Employee Connect

Register with Cal Employee Connect to access/view/print your pay stubs and W-2 Forms

  1.  Have a recent paper pay stub in hand
  • It has information you will need to register
  • You must be a stateside employee
  1.  Go to Cal Employee Connect
  2.  Select Register
  3. Follow the prompts using these helpful tips:
    • Select the Department: CSU, San Marcos
    • Enter the Agency Code:  251
    • Enter your Social Security Number:  XXX-XX-XXXX
    • Enter your Date of Birth:  Month Day Year
    • Enter the Earnings Statement Number of your recent pay stub:  
      • example 09-855665
    • If you are using the View My Paycheck feature in myCSUSM, this number is referred to as the Warrant #.
    • You will need to enter this number with a leading zero and in the format shown in Cal Employee Connect.
    • Enter the Total Deductions from your pay stub
    • If using the View My Paycheck feature in myCSUSM, under the Paycheck Summary heading, add “Total Taxes” and “Total Deductions” together to get the deduction total needed for the verification. 
  1. Once registered, you will be able to login to:
  • View and print your earnings statements/paychecks: current tax year and 3 tax years prior
  • View and print W-2 information: 4 years are available

Please note: This new portal is owned and maintained by the State Controller’s Office and is not part of CSUSM PeopleSoft Self Service. If you have any questions or need assistance, please email CSUSM Payroll Services at payroll@csusm.edu.

July 2020 Payroll Deadlines and Information

Payroll Deadline Date
July 2020 Pay Period Inclusive Dates  July 1, 2020 - July 30, 2020
Holidays/Campus Closure Friday, July 3, 2020 - Independence Day observed
Paycheck Distribution Thursday, July 30, 2020
Hourly Employee Deadline to enter hours worked online Thursday, July 30, 2020 at 5:00 PM
Staff/MPP Deadline to enter Absences or No Time Taken online Thursday, July 30, 2020 at 5:00 PM
Timekeeper Deadline to Review online entries Thursday, July 30, 2020 at 5:00 PM
Manager Deadline to Approve online entries Friday, July 31, 2020 at 5:00 PM
Direct Deposit Posting Date Friday, July 31, 2020

3/16/20

The Payroll Team is now working remotely and can be reached by emailing your assigned payroll technician or you can send an email to our central email box at: payroll@csusm.edu.  The team will be checking voicemail regularly and will respond to messages as quickly as possible.

All employees will be notified via email about how and when to obtain your paycheck on scheduled paydays.  Employees on Direct Deposit will continue to have their payments electroncially transferred to their bank. 

Verification Of Employment

Lenders should fax verification of employment requests (VOE) to Payroll Services at 760-750-3121.  Please be sure to include a signed release from the employee with the VOE.