
March 2023
Payroll Deadline | Date |
---|---|
March 2023 Pay Period Inclusive Dates | March 2 through March 31, 2023 |
Holidays/Campus Closure |
|
Paycheck Distribution
|
Thursday, March 30, 2023
Cal Employee Connect (CEC) A secure, web-based employee self-service portal, called Cal Employee Connect (CEC), is now available through the State Controller’s Office. Through CEC you can view your paycheck advice statements (earnings statements) and W-2 forms. Current paycheck information is available on Cal Connect by midnight on payday. We encourage all employees to review their information each payday to ensure their pay and deductions are correct. If you have not registered for a CEC account, please find the instructions on how to register here or in the Payroll News section below article dated 07/23/2021. |
Hourly Employee Deadline to enter hours worked online |
Thursday, March 30, 2023 at 5:00 PM |
Staff/MPP Deadline to enter Absences or No Time Taken online | Thursday, March 30, 2023 at 5:00 PM |
Timekeeper Deadline to Review online entries | Thursday, March 30, 2023 at 5:00 PM |
Manager Deadline to Approve online entries |
Monday, April 3, 2023 at 5:00 PM |
Direct Deposit Posting Date |
Monday, April 3, 2023 |
Payroll News
01/19/2023
2022 Form W-2s are now available in Cal Employee Connect!
- Employees can now view their electronic 2022 Form W-2, Wage and Tax Statement, as well as prior years in Cal Employee Connect. Paper printed 2022 Form W-2s will be mailed on or before January 31, 2023 for all employees.
- Click here for further information regarding how to register for Cal Employee Connect. For registration assistance please e-mail payroll@csusm.edu.
11/02/2022
Please make sure your HOME address on file is updated. This is the address W-2s will be mailed to. You can update your address through the Employee portal or by completing an Employee Action Request.
01/25/2022
W-2s will be mailed to the address on file by 1/31/22. Electronic copies of W-2s are now available to download at Cal Employee Connect. Please use the information below to register today! For registration assistance please e-mail payroll@csusm.edu.
07/23/2021
Register for Online Paystubs and W2 Forms
Access your Paystubs and W2 forms online using Cal Employee Connect
Register with Cal Employee Connect to access/view/print your pay stubs and W-2 Forms
- Have a recent paper pay stub in hand
- It has information you will need to register
- You must be a stateside employee
- Go to Cal Employee Connect
- Select Register
- Follow the prompts using these helpful tips:
- Select the Department: CSU, San Marcos
- Enter the Agency Code: 251
- Enter your Social Security Number: XXX-XX-XXXX
- Enter your Date of Birth: Month Day Year
- Enter the Earnings Statement Number of your recent pay stub:
- example 09-855665
- If you are using the View My Paycheck feature in myCSUSM, this number is referred to as the Warrant #.
- You will need to enter this number with a leading zero and in the format shown in Cal Employee Connect.
- Enter the Total Deductions from your pay stub
- If using the View My Paycheck feature in myCSUSM, under the Paycheck Summary heading, add “Total Taxes” and “Total Deductions” together to get the deduction total needed for the verification.
- Once registered, you will be able to login to:
- View and print your earnings statements/paychecks: current tax year and 3 tax years prior
- View and print W-2 information: 4 years are available
Please note: This new portal is owned and maintained by the State Controller’s Office and is not part of CSUSM PeopleSoft Self Service. If you have any questions or need assistance, please email CSUSM Payroll Services at payroll@csusm.edu or call Payroll at 760-750-4421.
03/16/2021
Timekeepers - New Functionality Coming Soon
PeopleSoft enhancements are coming soon to allow additional timekeeping capabilities for entering and reviewing hourly employee time. Details will be sent to all Timekeepers as soon as the changes are ready!
Common Human Resource System (CHRS) Coming to CSUSM
CHRS is a single Human Resources data management system that will be shared by all 23 CSU campuses. It will be a single system sharing technology and processes across all campuses. The first group of campuses have already started implementation activities and CSU San Marcos expects to begin implementation in a future wave, beginning in 2022 or 2023.
View a video explaining CHRS and its benefits.
01/20/21
2020 W2 Forms Are Now Available on Cal Employee Connect
Access your Paystubs and W2 forms online using Cal Employee Connect
Information on how to register for Cal Employee Connect is provided below. Scroll down this page to locate registration information.
11/20/20
It's Tax Time - Update your Address for W-2 Forms
The “Home” address you have in PeopleSoft as of December 11, 2020 will be used for mailing your W-2 form. Update your home address in PeopleSoft to ensure your W-2 will include you correct mailing address.
Log in to my.csusm.edu: https://my.csusm.edu/
- Enter your: User ID
- Enter your: Password
On the Portal page under Quick Links, click on the My HR Resources link to access your employment information.
- Click on: Personal Information
View your current home address
To update your home address:
- Click On: Change Home/Mailing address
- Click On: Edit
- Enter the change
- Click On: Save
The address listed as “Home” will be used for W-2 purposes. The change you make to your “Home” address in PeopleSoft will automatically notify Payroll.
9/30/20
Reporting Unemployment Fraud
With the recent news of a significant increase in Unemployment fraud, the following resources are provided to help you navigate through the reporting process. This reporting process should be utilized by employees who have fallen victim of identity theft, in order to: (1) report any suspicious incident to the Unemployment agency, or (2) to report someone believed to be collecting information fraudulently.
Any employee who finds themself victim of a fraudulent UI claim should follow the 3 resources below to report the fraud immediately. It is critical that the impacted individual utilize these directly and not the employer, as the individual will be asked to provide specific information that the employer will not have access to.
- Report the incident to https://identitytheft.gov/ which is managed by the Federal Trade Commission
- Contact his/her local police department and file a report (when possible)
- Report the incident to the state in which the imposter claim was filed using the “Claimant” links below
Complete the at: online Fraud form or call (800) 229-6297
Additional resources can be found at: https://www.edd.ca.gov/pdf_pub_ctr/de2360ee.pdf
7/20/20
The State Controller's Office has permanently discontinued printing earnings statements for all employees enrolled in the Direct Deposit Program. Earnings statements are only accessible online.
Access your Paystubs and W2 forms online using Cal Employee Connect
Register with Cal Employee Connect to access/view/print your pay stubs and W-2 Forms
- Have a recent paper pay stub in hand
- It has information you will need to register
- You must be a stateside employee
- Go to Cal Employee Connect
- Select Register
- Follow the prompts using these helpful tips:
- Select the Department: CSU, San Marcos
- Enter the Agency Code: 251
- Enter your Social Security Number: XXX-XX-XXXX
- Enter your Date of Birth: Month Day Year
- Enter the Earnings Statement Number of your recent pay stub:
- example 09-855665
- If you are using the View My Paycheck feature in myCSUSM, this number is referred to as the Warrant #.
- You will need to enter this number with a leading zero and in the format shown in Cal Employee Connect.
- Enter the Total Deductions from your pay stub
- If using the View My Paycheck feature in myCSUSM, under the Paycheck Summary heading, add “Total Taxes” and “Total Deductions” together to get the deduction total needed for the verification.
- Once registered, you will be able to login to:
- View and print your earnings statements/paychecks: current tax year and 3 tax years prior
- View and print W-2 information: 4 years are available
Please note: This new portal is owned and maintained by the State Controller’s Office and is not part of CSUSM PeopleSoft Self Service. If you have any questions or need assistance, please email CSUSM Payroll Services at payroll@csusm.edu.
Payroll Team Remote/Offsite Work
The Payroll Team is now working remotely and can be reached by emailing your assigned payroll technician or you can send an email to our central email box at: payroll@csusm.edu. The team will be checking voicemail regularly and will respond to messages as quickly as possible.
All employees will be notified via email about how and when to obtain your paycheck
on scheduled paydays. Employees on Direct Deposit will continue to have their payments
electroncially transferred to their bank.
Verification Of Employment
Lenders should fax verification of employment requests (VOE) to Payroll Services at 760-750-3121. Please be sure to include a signed release from the employee with the VOE.