Student Employees

Students are eligible to work on campus during the academic year if they are enrolled in a minimun of 6 undergraduate units or 4 graduate units.

Student employees are appointed into a classification by their departments based on:

• Enrollment Status
• Citizenship Status
• Financial Aid Status
• Nature of Work

FAQ for Student Employees

• How do I report my time?

  You will report your time online in myCSUSM.  The deadline for reporting hours worked is 5:00 PM on the last day of each pay period.

  Student User Guides:

  How to Report Time Online

  How to Print a Timesheet for your Supervisor/Department

  How to Print an Adjustment Timesheet - Change, Add or Delete Reported Hours

• When and how do I get paid?
  Student Payday is the 15th of the following month for the prior month worked.  If you have a "live" paper check it will be mailed to your "Home" address on file in myCSUSM. After receiving your first check, you are strongly encouraged to enroll in direct deposit to avoid delays in receiving your funds.
• How do I change my address on file?

  You can change your address on your student portal. Please note that your HOME address is used for mailing of paychecks and any correspondence from our office.

  

• How do I sign up for Direct Deposit?
  Feature only accessible on campus

  Students must be on campus to access the direct deposit feature of Cal Employee Connect. If you are not on campus, the direct deposit button will be greyed out.

  To Enroll or make changes to your Direct Deposit:  

  • Register for a Cal Employee Connect account
  • Enable MFA
  • Enroll in Direct Deposit
  • For more detailed instructions, visit our Cal Employee Connect Page or follow the step-by-step CEC Registration/Direct Deposit Guide
• Deadlines for Time Entry and Scheduled Paydays

  Student & Hourly Payday Schedule (.pdf)

  

   

• I don't have the timesheet link and the deadline has already passed. What do I do?

   Check with your supervisor to make sure your paperwork was submitted. If it is still within the month, remember that you have until the end of the pay period to submit your time.  Payroll is working diligently to get student employees access to their timesheet portal.

  • If you have myCSUSM access to your timesheet but missed the deadline, follow the Steps to Print a Timesheet Adjustment to print an adjustment form to manually enter the hours missed. You will need to get this signed by the "Time Approver" listed at the top of your timesheet and email it to payroll@csusm.edu. 
  • If you do not have timesheet access at all, please check with your department to make sure all required paperwork was submitted and complete the Hourly Employee Timesheet .
• I worked during the Summer and there is a deduction coming out of my check that has never been there before. What is it?

  If you are enrolled in less than 4 grad or 6 undergrad units during summer, your student assistant position is called a "Summer Bridge" appointment and is subject to a mandatory retirement deduction of 7.5% and 1.45% medicare deducted from your gross pay. These deduction will appear on your June and July pay period checks. Once you are enrolled in 4 grad or 6 undergrad units again for Fall/Spring you will qualify for the FICA exemption and the deductions will cease.

  You can find out about the PST retirement plan at Savings Plus PST Retirement Plan

Student Information for Departments

For detailed information on Student Employment, please see the Student Employment Department Guidelines

Once appointed, student employees are responsible for reporting hours worked online via PeopleSoft Time and Labor.  The deadline for reporting hours worked is 5:00 PM on the last day of each pay period. Payroll only requires online time approval by the student's MPP, and does not require a printed timesheet. If your department has an internal policy for printed timesheets, please communicate this with your student employees.

• Student Classifications and Pay Rates
  Classifications & Pay Rates
• Summer Bridge Students
  As a reminder, the student employment year begins the first day of August pay period and ends on the last day of May pay period the following Spring. To continue working for summer, an ePAN must be submitted with the eligible summer employment dates. The student employment year begins again for Fall and and another ePAN must be submitted for the new academic year.
• Non-Resident Aliens
  Foreign Student Employees
• Deadlines for Time Entry
  Cutoff Dates / Submission of Hours
  All Student employees must submit their hours worked online on or before the cutoff date for the month.  It is recommended that all employees enter their hours worked online each day.