Absence Management

Absence Management is the CSU’s leave reporting and absence management system. Absence Management is a cost-effective and efficient system offering the following features:

• 24/7 real-time access with up-to-date leave balances and leave usage information.
• Personalized, user friendly self-service reporting and approval pages that are simple to learn and use.
• Instant leave time validation which ensures employees’ time is submitted accurately.
• Managers can easily review employee absences and available leave balances.

Absence Management FAQs

• How much vacation and sick leave do I accrue each month?
  Vacation and sick leave accruals are determined by the type of position you hold with the university, as well as your status (full-time, part-time, hourly, etc).   You can login to MyCSUSM and access PeopleSoft Self Service to view your leave balances.
• What do I do if I don't have enough leave balances to cover my time off?
  You must first exhaust all eligible leave balances and report "DOCK" in myCSUSM and notify your manager and payroll@csusm.edu as soon as possible. Failure to report DOCK time timely may result in an overpayment and an accounts receivable may be established to recover the amount due.
• When does my vacation and sick leave accrual increase?
  See your Collective Bargaining Agreement (Vacation Article) for more information on accrual rate increases.
• Do I lose my vacation if I don't use it in the current year? What about CTO and sick leave?
  There are limits on the number of vacation and CTO hours employees can carry over into the next calendar year. There is no limit on sick leave. Please see your Collective Bargaining Agreement for information on these limits.

Absence Management Self Service

• How Do I access Employee Self Service?
  Login using the MyCSUSM portal and Click on MyHR Resources  Enter your userid and password to access PeopleSoft Employee Self Service.  If you need assistance with your MyCSUSM login or browser functionality, contact the CSUSM Helpdesk at 760-750-4790.
• Process Overview

  Process Overview

  Step 1: Employee	Step 2: Timekeeper	Step 3: Manager/Lead	Step 4: Payroll
  Enter absences through Portal account	Review absences through Manager Self Service in PeopleSoft	MPP approves absences through Portal Account	Payroll finalizes absences

• Instructions for Employee Self Service
  • Enter Staff Absences
  • View Staff Employee Balance Inquiry
• Instructions for Manager Self Service
  • MPP Quick Reference Guide
  • Approve Absences
  • Manager Balance Inquiry
• Instructions for Timekeepers
  • Enter and/or Review Absences for Employee
  • Time and Labor (hourly employees) Timekeeper Guide 
• Instructions for Faculty

  *NOTE: Faculty may choose to participate and enter absences into Self-Service.

  • Enter Faculty Absences
  • View Faculty Employee Balance Inquiry
• Alternate Work Schedules
  • Alternate Work Schedules
  • How to Enter an ADO