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New Faculty Information for Communication Department

New Employee Sign-In
Patricia Runzel (Tricia) in Faculty Affairs manages the new employee sign-in process. New tenure-track faculty members will receive a detailed letter from Tricia with a list of required forms and documents. Please email Tricia aor call (760) 750-8816 to set up an appointment.
Faculty ID, Audio/Visual Requests
The Media Library, located in Kellogg Library, Room 2100 issues all campus IDs until 5:00 pm, Monday through Friday. The Media Library can also assist you with all of your audio/Visual equipment requests. Their phone number is (760) 750-4370.
Cougar Courses (IITS)
All courses receive a "moodle shell" on a site called "Cougar Courses." This is akin to "Blackboard" and allows you, even if you have no online instructional component, to offer students ready access to syllabus, assignments, and other course information as well as a means for you to send announcements (through the "news" forum) to your students in a particular course. Please see the IITS webpage or contact Barbara Taylor for any assistance or visit them on the 2nd floor of Kellogg library for any tutorial assistance.
Username and Password/Email
Setting up your email is one of the most important tasks for new faculty to tackle since this is the major form of campus communication. Your username and password will be sent to you on or before faculty pre-instruction days. If you have any issues with your username and/or password, please contact the Faculty/Staff Helpdesk at (760) 750-4790. They are located in Kellogg 2013.
Office Hours
University practice is that faculty members hold one office hour per week, per course taught on campus (up to 3 hours total). However, if you are teaching an online course, you may schedule those hours as "online" as well. Please send your office hours to Josephine Rosas before the beginning of the semester. Your office hours will be posted on your door and online by the end of the first week of the semester.
Shared Office (Lecturers)
You will be assigned an office that you may or may not share with other faculty. There is also a shared work space for Lecturers in the department, located in SBSB 2212 and is equipped with a networked computer and telephone. 
Printing
For printing needs, there is a Canon copy machine in SBSB 2220 which may need to be added to your computer before you can print. Please contact  Josephine Rosas for assistance with adding the printer to your system. To make copies, you will need a copy code which will be emailed to you on or before faculty pre-instruction days. If you have not received your copy code, please contact Josephine Rosas. If you encounter an issue with your computer, the Faculty/Staff Helpdesk phone number is 760-750-4790. 
Mailboxes
Each tenure-track faculty member has a mailbox on the 4th floor of SBSB, located in the hallway next to the Faculty Lounge (room 4123). Lecturer mailboxes are located in SBSB 2220. Please check your mailbox regularly to avoid overflow.
Phones
For new tenure-track faculty, your campus phone extension will be sent to you on or before the faculty pre-instruction days. You will need to set up your voicemail. Telephone Services can assist you with this should you have any questions or concerns. Their number is x4530. If you need to make outside calls while on campus, please dial 9 and then the number. For on-campus calls, simply dial the last four digits of the phone number. Telephone Services will provide you with a long-distance calling code sometime in August. If you forget/misplace your code, contact Telephone Services.
Book Orders
We recommend placing your book order as soon as possible. You can place your order by contacting Steve Magana at (760) 750-4734 or 1259txt@fheg.follett.com.
Desk/Examination Copies

Faculty are responsible for obtaining examination/desk copies for review and/or instructor copies for books adopted. Please submit requests directly to publishers by visiting their websites.

Class Rosters
Your class rosters can be accessed through MyCSUSM, which can be accessed from the University homepage within the blue bar at the top. To download class rosters, login to access the portal. If you have difficulties, please contact the Faculty/Staff Helpdesk at (760) 750-4790.
Syllabus(i)
Please e-mail a digital copy of your syllabus(i) to Josephine Rosas by the end of the first week of classes.  This requiredment is requested by Academic Programs. Please save the file with lowercase letters and no spaces or symbols using the following format: comm_100_XXXXX_smith_sp18.pdf  (where X's are the 5-digit course number)
Adds/Drops
Please email the Office of the Registrar by the add/drop deadline (generally two weeks from the first official day of classes) in order to drop students who are enrolled but never show up.  You will need students' names, IDs #s (located on your class roster), course number and section number. The email must come from your campus email account.
Student Evaluations
Results of student evaluations will be emailed to you a few weeks after each semester ends.
Advising
Tenure-track faculty advise students majors in both Communication and Mass Media. Student majors are evenly distributed across faculty. An advising sheet will be updated each semester and copies provided on the department bulletin board next to the Communication Suite, as well as posted to the department website.
Campus Map
maps
Parking
To obtain a faculty parking pass, please go to the Parking and Commuter Services office located in the Public Safety Building (PSB) (#63 on campus map) located on the corner of LaMoree and Campus View Drive (next to the SPRINTER station). 
*On June 1, 2018, CSUSM started using virtual permits. The license place registered with your parking permit will become your virtual permit. Get Instructions for how to access your Parking Account.
Guest Parking Passes
If you would like to request a parking pass for a campus visitor, please complete and submit the Parking Permit Request Form at least 48 hours in advance of the visit. Parking passes will be available for your guest on the day of the campus visit at the Parking and Commuter Services office located in the Public Safety Building (PSB) (#63 on campus map) located on the corner of LaMoree and Campus View Drive (next to the SPRINTER station). If you wish, you may pick up the parking pass for your guest prior to the day of their visit -- please indicate this option on the request form.
Conference Room Reservations
If you would like to reserve a conference room, please submit the Conference Room Reservation Request Form and you will be notified once your reservation has been approved. Generally, it takes Events and Conference Services 3-4 days to approve a location. If this procedure is not followed, you are not allowed to use the location, so please plan accordingly.
Travel
There are two reasons why travel paperwork must be properly filed on your behalf before you can travel on University business. The first reason is to ensure you are covered on the University's liability policy in case of an accident. The second reason is that the University will only reimburse you for travel expenses if approval is obtained prior to travel. The University will verifiy whether you have sufficient professional development funds available for your use.

The department AC will complete the Request for Travel Authorization Approval Form aka "the green form" after you submit the Travel Approval Form at least 30 days before you travel domestically and 60 days before you travel internationally.

Upon your return, please collect all your travel receipts and submit to Josephine Rosas. She will process your travel expense claim and submit to the travel desk for  your reimbursement. Reimbursements generally take 1-2 weeks from the time claim is submitted.

Emergencies (3111)
3111 is the extension to dial in case of emergencies on campus.

University Police Department is at (760) 750-4567.