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Travel Updates

2021/2022 Year End Update

All travel expenses that have occurred up through the end of May must be submitted by June 17.

It is best to submit any and all 21/22 travel expenses by June 17, but for any travel that occurs in June that is unable to be submitted before the fiscal year closes, contact Accounting to complete an accrual.

Please see Accounting's criteria for accruals below.

Registration and travel costs should only be purchased and recorded in the current fiscal year (before June 30, 2022) and for travel that will occur after July 1, 2022, when the following criteria are met.

    1. Registration is required prior to June 30, 2022
    2. There is an “early bird” registration discount that is due before June 30, 2022
    3. The travel includes air and hotel travel to take place in July 2022 (the exception may be international travel)

New Process for Adobe Sign Travel Requests

Visit our Forms page for detailed information.

New Booking Tool

Need training, help on a Request/Expense Report, or have a question? Visit our Training & Resources page to book an appointment with one of the Travel Office Staff.

Six States Added to Travel Ban List

Arkansas, Florida, Ohio, Montana, North Dakota, and West Virginia were all added to the list of places where state-funded travel is banned due to those states' discriminatory laws against the LGBTQA community.

Learn more about the Travel Ban and list of included states.

Travel Request Process Updates

Travelers will certify the following when submitting a Travel request:

  1. I will follow the current CDC Travel Guidelines and all travel procedures specified by my campus. 
  2. I have reviewed the location or travel destination and the U.S. State Department's Travel Advisory as a part of my analysis to perform this travel event. 

All stateside employees using state funds (including self-support and trust) will utilize Concur Travel Software(For assistance with setting up your Concur user profile, refer to this Profile Setup Guide.)

Auxiliary employees, students, candidates, stateside employees using auxiliary funds, or stateside employees using split funding between state and an auxiliary will continue to use the Adobe Sign travel process

General Travel Updates

PAT Member approval is no longer required for travel over $500.

Only the conference agenda, or other evidence supporting the legitimate business purpose and dates of the travel, is required as backup in the Travel Request.

For domestic travel, the following approvals will be required:

  • One-up Manager
  • Funding Authority

Hospitality while traveling should now be included on the expense claim for both Concur and Adobe Sign.

ProCards should continue to be used to purchase registration and now includes purchases that require a convenience fee.

Travel Card Updates

The University has retired the Personal Liability Travel Cards that were offered before the travel suspension. We now offer a University Liability Travel Card.

Find more information about the card and how to apply