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Facility Guidelines


  • In compliance with CSUSM Policy on Animals on Campus, no animals are allowed inside the USU unless deemed a service animal.
  • Under the Americans With Disabilities Act (ADA), a service animal is any guide dog, signal dog or other animal individually trained to provide assistance to an individual with a disability. Animals that meet this definition are considered service animals whether or not they have been licensed or certified by a state or local government. Service animals, usually dogs of any breed or size, are working animals and are not considered pets.
  • A service animal must be secured to a leash no more than six (6) feet in length and in the hand of person at all times.
  • No person shall tie, tether or secure any animal whether attended or unattended, licensed or unlicensed, to any object other than within a vehicle or container that complies with the CSU San Marcos campus policy, including the USU rooftop patio, amphitheater, terraces, stair railings, etc.


  • The USU will establish an Art Committee to determine what artwork will be displayed. 
  • Requests to display exhibits in the USU are subject to approval. The USU administration, in conjunction with the artist, will coordinate the installation of the display. The artist is responsible for insuring the artwork and the USU accepts no liability for lost or stolen artwork.
  • Art displays being considered permanent will be submitted to the CSUSM Arts Council for review.


  • Groups reserving space are responsible for the behavior of their members and guests. Any damage to property or equipment is the responsibility of the sponsoring organization.
  • It is agreed that charges arising from the use of USU facilities will be billed to the sponsoring organization’s principal member and will remain the principal member’s obligation and responsibility until paid. This includes any theft or property damage occurring from the use of the facility.
  • It is understood that the organization accepts and agrees to abide by USU policies and procedures and CSUSM policies and/or procedures. The USU facilities are for use by all members of the CSUSM community. The policies outlined are intended to facilitate the use of the USU with the least possible infringement on the activity or freedom of individual groups.
  • The sponsoring organization agrees to indemnify, defend and hold the USU, CSUSM and its officers, employees and agents harmless against all claims, loss or liability arising from damage to or destruction of property or injury or death to persons occurring because of or related to their reservations.
  • Groups and student organizations reserving USU facilities are responsible for the conduct of their members and guests and shall be held responsible for any damages caused to the USU facilities, property and equipment by their members or guests.
  • The University is committed to maintaining a safe and healthy living and learning environment for students, faculty and staff. Each member of the campus community should choose behaviors that contribute toward this end. Students are expected to be good citizens, and to engage in responsible behaviors that reflect well upon their university, to be civil to one another and to others in the campus community, and contribute positively to student and university life. (CSUSM 40301. Standards for Student Conduct)
  • Authorization to use space in the USU does not imply immunity from sanctions of CSUSM policies or California State Law.


  • Users of the USU must abide by the signals given by all emergency alarms. Event organizers and participants must immediately exit the building when the emergency alarm goes off. They must also follow the directions given by USU staff and emergency personnel. A Building Marshall program will be implemented in support of the emergency plan.
  • Automated External Defibrillators (AED) are located on each floor of the USU.


  • To ensure that all USU patrons remain safe and can use the facilities without endangering themselves or others, combustibles and other noxious materials may not be brought inside the Student Union.


  • The USU assumes no responsibility for the damage or loss of articles, equipment or other items left in the facility prior to, during or following use. All personal belongings are to be removed at the end of an event. Items found in the facility will immediately be turned over to the University Police Department lost and found.


  • Bulletin Boards in the USU
    • Bulletin boards are located in the USU and are managed by the USU Administration. Posting on USU bulletin boards will be done by USU staff. 
    • University departments, recognized student organizations and ASI are allowed to publicize within the USU, provided that they comply with the regulations established by the University. USU Bulletin Boards are for the publicizing of events, programs and services held on campus. Off-campus events may only be publicized on these boards if they are sponsored by a University department, individual faculty or staff member (in the function of employment).
    • All postings must include the name of the author (sponsoring individual or organization) and the date of the event. Items submitted to be posted on USU bulletin boards must be at least 4x6 inches but not exceed 81/2 x11 inches. Only one item for the same event per bulletin board, regardless of the size / style of flyer. All flyers must comply with CSUSM logo and branding standards. Flyers must include accessibility information for events.
    • Flyers may be dropped off to the USU Information Desk by Friday at 5pm during the AY for posting during the following week. They will be posted for maximum of one week and will be removed. The sponsoring group may resubmit the posting request pending availability. Flyers featuring series events or programs with multiple dates may be posted longer than one week upon special request and pending availability.   
    • Materials that do not correspond to the guidelines noted in these procedures, or that violate University policy (for example, harassment and non-discrimination), state law (Example – CA Penal Code 311-312.7) or federal law will not be posted, and if found otherwise posted in the USU - will be removed.
    • Off campus entities are not allowed to post materials, flyers or leave handbills within the USU facility. Publications (such as newspapers) from off campus may not be distributed in the USU. Off-campus announcements that have no formal relationship to the function of the University or its students should be posted on the Community Access Boards located elsewhere campus.
    • Priority for posting will be given to Student Organization sponsored events held in the USU as well as USU tenant sponsored events.
  • Handbills
    • Handbills are flyers detailing campus events, programs or services that are distributed personally by members of a University department, recognized Student Organization, CSUSM students, or by individual members of the faculty or staff.
    • Distribution of handbills is limited to the exterior of the USU only. Distribution or placement of handbills, circulars and flyers is not allowed inside of the USU.
    • All handbills must include contact information and must comply with CSUSM logo and branding standards.

    • Contact information must be clearly visible on the handbill.
    • Handbills may not be left unattended in an area for pick-up; they must be handed from one person to another. Handbills may not exceed 8.5 X 11 inches in size and must include the name of the sponsoring organization on each sheet distributed.
  • Metal and Glass Railings at the USU (Interior and Exterior)
    • Interior metal and glass walkway railings are not available for posting signs or hanging banners, except when authorized in advanced by the USU Administration.
    • The USU permits Student Organizations and campus departments to request hanging banners in select areas of the building. Banners provide a great way to promote organizations and events to campus community members. The USU reserves the right to schedule banners according to the operational needs. Please review the USU Banner Guidelines.

  • Table Displays
    • University departments, recognized student organizations and ASI may request posting of flyers in acrylic table displays within the USU Dining Pavilion and Commuter Lounge. Handmade “table tents” are not permitted.
    • Groups wanting to post in the table displays may drop off flyers to the USU Information Desk by Friday at 5pm during the AY, for posting during the following week. Items will be posted for one week and will be removed. The sponsoring group may resubmit the posting request pending availability. There is a limited amount of space and flyers will be accepted on a first come, first serve basis starting the week prior to posting.
    • Table display flyers must be pre-printed and cut to the appropriate size for display (1/4 size sheets).

      All table display flyers must comply with CSUSM logo and branding standards.

    • No single organization is allowed to have more than one table display flyer being advertised simultaneously without prior approval by the USU Administration.
    • Priority for posting will be given to Student Organization sponsored events held in the USU as well as USU tenant sponsored events.

    • CSUSM Campus Dining has a standing reservation for table displays in the dining pavilion and are also authorized to display their own table tents with prior approval.
  • Other Advertising
    • A-frames may not be stationed in areas that obstruct normal pedestrian traffic flow or violate University Fire Code. Approval for A-frame placement must be obtained by the USU Administration.
    • Chalking is not allowed at the USU (including sidewalks, patios, pathways and amphitheater).
    • Posting is not allowed on elevators, telephone booths, bathroom stalls, sculptures, signs, or planted garden areas. Nothing shall be posted as to obscure previously posted, properly placed materials.
    • Digital Signage in the USU is intended for USU and USU tenants only.

    • Policy violations committed by recognized student organizations will be referred to Student Life & Leadership for the review of conduct its implications on the organization's privileges or recognition status.


  • The USU is designated as a no-smoking facility.  In accordance with CSUSM Smoking Policy, smoking is prohibited anywhere on campus except in designated smoking areas.  Please refer to the policy and map of designated smoking areas.


  • Furniture in all lounges and public areas shall be moved only by USU staff.
  • The Reflection & Tranquility Lounges are intended to be used for reflecting and providing a tranquil atmosphere. Discussions, phone calls, conversations and other disruptive activities are not allowed.


  • Bicycles and unicycles may be parked only in designated areas on the outside of the facility.
  • All motorized and non-motorized bicycles or other wheeled transportation devices, except disabled access vehicles, are not allowed in the USU building (including individual offices) and outdoor spaces.


  • Any non-CSUSM student under the age of 18 years must be under the immediate supervision of an adult to any USU staff member upon request.
  • In the interest of safety, all persons will evacuate the building calmly and immediately in the event of any emergency or as requested by USU Staff.
  • Shoes and shirts must be worn in the USU. For health and safety reasons, bare feet are prohibited throughout the USU building including outdoor eating areas and restrooms. Exceptions may be made for certain culturally related events and performances, or within the Reflection Lounge and the adjacent foot-wash station.
  • Any behavior exhibited in the USU that violates the law or University policy will not be tolerated and may result in prosecution or disciplinary action.
  • Building tours of the USU which include areas not normally open to the public must be conducted by USU employees only and with authorization of the USU Director or his/her designee.
  • No person, while on University property, shall possess, carry, or have control of any firearm, whether loaded or not, unless such person is transporting the firearm directly to Public Safety for storage and/or safekeeping, or has prior written approval from the President of the University, or his/her designee, and has notified the Chief of University Police of such approval. Exceptions would be sworn peace officers of the State of California, and where otherwise provided by law.  See CSUSM Policy on Firearms, Weapons or Destructive Devices at