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25Live Updates and Announcements

Current Announcements

Fall 2020 Updates

Physical locations on Campus - If you need to schedule an "event" on campus (lab kit or textbook pick-up), please continue to use 25Live for checking availability and reserving campus space.  ECS will work with you and SH&S to complete the approval process.
 
Campus Calendars and Virtual Events
At this time, all virtual events are being posted to the Featured Events calendar.  Please be sure to include the virtual platform link in your event description.  For a list of our virtual locations in 25Live and virtual event tips, check out the Virtual Event FAQ page.
 
Did you know that 25Live reservations can also feed to the following places?
Recent Updates to 25Live
All users have the ability to edit the event description, title and calendar selection for their reservations, even after the reservation has been confirmed.  It is your responsibility to update the event description and title as needed.  A quick summary of these changes.

 

  • Ability to edit your Event Descriptions, Titles and Calendar Selections
  • Location Field is Required
  • Upload Files (not for calendar images)
  • Information Icons

 

Past Announcements

  • Summer 2020

    New Features will be added this spring through summer.  

    Most users will transition to being able to edit the event descriptions and titles on their own reservations.  This applies to after the reservation has been confirmed.  This will be helpful as we have been moving towards utilizing our Campus Calendars and linking them to the Campus Announcements.  

    With this update, there will be a few changes to the Event Form in 25live.  If your account has been updated, you will have received an email notification with the following information.    

    Changes and Updates

    •    Edit Event Description or Title – Reservations created today moving forward will allow you the ability to add or edit the event description and title as well as select calendars.  Old reservations will still have to be edited by ECS or your Event Planner.  Tips for Publishing 25Live reservations to campus calendars and campus announcements.

    •    Location Required – Selecting a location for your event is a required field.  You will receive a warning if a location has not been requested.  Click on the circle icon next to the Locations heading to read more about this.

                 * If you cannot find a location or can’t add it, use the location named,  “Location Not Found”.  Indicate the actual preferred location in the notes/instructions.

    •    Upload Files - A new feature that will allow you to attach files like previous years layouts, catering orders or agendas to the reservation.  

    •    Event State – Before saving your reservation, you'll have the option to select the event state.  Always choose Tentative.

    •    Information Icon – Click on the circle information icon for helpful tips.
  • Spring 2020

     
    • 25Live NEW Event Form:  We have upgraded from the Event Wizard to the NEW Event Form.  An updated user guide can be found on the 25Live Support page.
    • Extended Learning Building – Select ELB locations are now accepting requests from Campus Departments.  The available locations will appear in your 25Live if the location is available for you to request.  Please allow extra time to route your request.
     

    * ECS currently does not provide services to this building.


    ELB Hours of Operation

        • Monday – Friday:  6:30am – 10:30pm (5th & 6th floors close at 5:00pm)
        • Saturday:  6:30am – 7:00pm (5th & 6th floors closed)
        • Sunday:  Closed
    • UVA & QUAD
        • All BBQ Grills are offline until further notice
        • NEW Guidelines for reservations occurring outside of normal business hours.  Please contact the UVA for more detailed information.
    • Did you know… 25Live reservations can feed directly to one of our Campus Calendars AND Campus Announcements?  If you select to post your event to a calendar, please be sure that the Event Time is accurate and the Event Title (not Event Name) and Description are meaningful to your audience.

     

     

    Reminders…

     

     Reservation Submission Deadlines:

      • Meeting Only - A minimum of 3 business days prior to the event.  Low risk meetings with no assistance from ECS.
      • Campus Self-Service - A minimum of 3 weeks prior to the event date.  Events that are more than just a basic indoor meeting, like tabling or events with guest speakers.  Please indicate if you will need assistance from ECS.
      • Campus Full Service - A minimum of 8 weeks prior to the event date for events with alcohol or outside vendors (minimum of 3 weeks if no alcohol or outside vendors).  Please note that locations like the USU, Kellogg Reading Room and McMahan House are required to be submitted with this event type.
      • More Event Type Information

     

     

    • Fall 2020 Academic Locations: The "First 3 Weeks Rule" will apply.  Please do not submit requests for academic spaces before September 21, 2020, unless it occurs during U-Hour or on a Sunday.  Requests (outside of U-Hour) received before the above date will be denied and asked to resubmit. 
      • U-Hour takes place Tuesdays and Thursdays from 12:00pm - 12:50pm.  Please allow a 10 minute buffer for academic classes that begin at 1:00pm. 
  • Summer 2019

    • Academic Spaces (computer labs and classrooms) are now open for reservations for the Summer 2019 semester.  Please remember to maintain a 10 minute buffer before and after any academic classes.
    •  Event Types:  http://www.csusm.edu/events/policiesrates/internal_events_definitions.html
      • Campus Full Service - Locations like the USU, Kellogg Reading Room & McMahan House are required to be submitted with this event type.  
      • Campus Self-Service - For events that are more than just a basic indoor meeting, like outdoor tabling or events with guest speakers. Please indicate if you will need assistance from ECS.
      • Meeting Only - Low risk meetings with no assistance from ECS.  
    •  Fall 2019 Academic Locations: The "First 3 Weeks Rule" will apply.  Please do not submit requests for academic spaces before September 16, 2019, unless it’s during U-Hour or on a Sunday.  Requests (outside of U-Hour) received before the above date will be denied and asked to resubmit.  
      • U-Hour takes place Tuesdays and Thursdays from 12:00pm - 12:50pm.  Please allow a 10 minute buffer for academic classes that begin at 1:00pm. 
    •  Calendars: 25Live reservations can feed directly to one of our campus calendars.  If you select to post your reservation to a calendar, please keep the following items in mind.
      • Be sure that the Event Time is accurate.
      • Include an meaningful Event Description.
      • NEW - Campus Calendars are changing over to display the Event Title (not Event Name).

     

    Contact ECS:  If you are unsure about a location, event type or just need some 25Live tips, please feel free to contact the Event and Conference Services front desk at x8800. 

  • Spring 2019

    • Academic Spaces (computer labs and classrooms) are now open for reservations for the spring 2019 semester.  Please remember to maintain a 10 minute buffer before and after any academic classes.
    • Requests for Meeting Only: Due to the amount of reservations scheduled by our office on a daily basis, please submit space requests a minimum of 3 business days before confirmation is needed.  For locations requiring secondary approval (USU, Arts 111, Athletic Fields, Kellogg Reading Room, etc.) please allow a minimum of 5 business days to receive a confirmation. 
    • Event Types:  http://www.csusm.edu/events/policiesrates/internal_events_definitions.html
      • Campus Full Service - Locations like the USU, Kellogg Reading Room & McMahan House are required to be submitted with this event type.  
      • Campus Self-Service - For events that are more than just a basic indoor meeting, like outdoor tabling or events with guest speakers. Please indicate if you will need assistance from ECS.
      • Meeting Only - Low risk meetings with no assistance from ECS.  
    • Fall 2019 Academic Locations: The "First 3 Weeks Rule" will apply.  Please do not submit requests for academic spaces before September 16, 2019, unless it’s during U-Hour or on a Sunday.  Requests (outside of U-Hour) received before the above date will be denied and asked to resubmit.  
      • U-Hour takes place Tuesdays and Thursdays from 12:00pm - 12:50pm.  Please allow a 10 minute buffer for academic classes that begin at 1:00pm. 
    •  Calendars: 25Live reservations can feed directly to one of our campus calendars.  If you select to post your reservation to a calendar, be sure that the Event Time is accurate and the Event Name and Description are meaningful to the public facing audience.
  • Fall 2018

    • Academic Spaces (computer labs and classrooms) are now open for reservations for the Fall 2018 semester.  Please remember to maintain a 10 minute buffer before and after any academic classes.
    • Calendars: 25Live reservations can feed directly to one of our campus calendars.  If you select to be on a calendar, be sure the Event Name and Description are meaningful to the audience that you want to attract.
    • Requests for Meeting Only: Due to the amount of reservations scheduled by our office on a daily basis, please submit space requests a minimum of 3 business days before confirmation is needed.  For locations requiring secondary approval (USU, Arts 111, Athletic Fields, Kellogg Reading Room, etc. ) please allow a minimum of 5 business days to receive a confirmation.
    • Event Types:  http://www.csusm.edu/events/policiesrates/internal_events_definitions.html
      • Campus Full Service - Locations like the USU, Kellogg Reading Room & McMahan House are required to be submitted with this event type.  
      • Campus Self-Service - For events that are more than just a basic indoor meeting, like outdoor tabling or events with guests speakers.  Please indicate if you will need assistance from ECS.
      • Meeting Only - Low risk meetings with no assistance from ECS.  
    • Spring 2019 Academic Locations: The "First 3 Weeks Rule" will apply.  Please do not submit requests for academic spaces before February 11, 2019, unless they occur during U-Hour or Sundays.  Requests (outside of U-Hour) received before the above date will be denied and asked to resubmit.  
      • U-Hour takes place Tuesdays and Thursdays from 12:00pm - 12:50pm.  Please allow a 10 minute buffer for academic classes that begin at 1:00pm. 
    • Contact ECS:  If you are unsure about a location, event type or just need some 25Live tips, please feel free to contact the Event and Conference Services front desk at x8800. 
  • Summer 2018

    • Academic Spaces (computer labs and classrooms) are now open for reservations for the Summer 2018 semester.  Please remember to maintain a 10 minute buffer before and after any academic classes. 
    • Location Updates
      • Forum Plaza has been divided into three sections. – Check out the diagram on 25Live
      • UVA & QUAD – There are NEW policies and guidelines for reserving these spaces.  See attached Reservation Guidelines
    • Lead Time: Due to the amount of reservations scheduled by our office on a daily basis, please submit space requests a minimum of 3 business days before confirmation is needed.  For locations needing secondary approval (USU, Arts 111, Athletic Fields, Kellogg Reading Room, etc. ) please allow a minimum of 5 business days before confirmation is needed. 
    • Event Types: Event Definitions
      • Campus Full Service - Locations like the USU, Kellogg Reading Room & McMahan House are required to be submitted with this event type.  
      • Campus Self-Service - For events that are more than just a simple meeting.  Please indicate if you will need assistance from ECS.
      • Meeting Only - Low risk meetings with no assistance from ECS.  
    • Fall 2018 Academic Locations: The "First 3 Weeks Rule" will apply.  Please do not submit requests for academic spaces before September 17, 2018, unless they occur during U-Hour or Sundays.  Requests (outside of U-Hour) received before the above date will be denied and asked to resubmit.  
      • U-Hour takes place Tuesdays and Thursdays from 12:00pm - 12:50pm.  Please allow a 10 minute buffer for academic classes that begin at 1:00pm. 
    • 25Live Training Calendar:  Faculty, Staff and Recognized Student Organizations can sign up for 25Live training at the following link: 25Live Training

    Contact ECS:  If you are unsure about a location, event type or just need some 25Live tips, please feel free to contact the Event and Conference Services front desk at x8800. 

  • Spring 2018

     

    Academic spaces (computer labs and classrooms) are now open for reservations for the Spring 2018 semester.  Please remember to maintain a 10 minute buffer before and after any academic classes. 

    Location Updates

    • Forum Plaza has been divided into three sections. – Check out the diagram on 25Live
    • UVA & QUAD – There are NEW policies and guidelines for reserving these spaces.  See attached Reservation Guidelines.
    • Lead Time: Due to the amount of reservations scheduled by our office on a daily basis, please submit space requests a minimum of 3 business days before confirmation is needed.  For locations needing secondary approval (USU, Arts 111, Athletic Fields, Kellogg Reading Room, etc. ) please allow a minimum of 5 business days before confirmation is needed.
    • Event Types: 
        • Campus Full Service - Locations like the USU, Kellogg Reading Room & McMahan House are required to be submitted with this event type.  
        • Campus Self-Service - For events that are more than just a simple meeting.  Please indicate if you will need assistance from ECS.
        • Meeting Only - Low risk meetings with no assistance from ECS.
    • Fall 2018 Academic Locations: The "First 3 Weeks Rule" will apply.  Please do not submit requests for academic spaces before September 17, 2018, unless they occur during U-Hour or Sundays.  Requests (outside of U-Hour) received before the above date will be denied and asked to resubmit.    
    • U-Hour takes place Tuesdays and Thursdays from 12:00pm - 12:50pm.  Please allow a 10 minute buffer for academic classes that begin at 1:00pm. 
    • 25Live Training Calendar:  Faculty, Staff and Recognized Student Organizations can sign up for 25Live training at the following link: 25Live Training
      Contact ECS:  If you are unsure about a location, event type or just need some 25Live tips, please feel free to contact the Event and Conference Services front desk at x8800.  
  • Fall 2017

    • Academic spaces (computer labs and classrooms) are now open for reservations for the Fall 2017 Semester.
    •  Location Updates 
      • Forum Plaza Section #3 - This newly paved area is available to reserve.  The pavers make this area much more accessible for all event attendees.
      • Dome Terrace – The patio furniture has been replaced with brand new metal tables and chairs.
    • Event Types: 
      • Campus Full Service - Locations like the USU, Kellogg Reading Room & McMahan House are required to be submitted with this event type.  
      • Campus Self-Service - For events that are more than just a simple meeting.  Please indicate if you will need assistance from ECS.
      • Meeting Only - Low risk meetings with no assistance from ECS.   
    • Lead Time:  Due to the amount of reservations scheduled by our office on a daily basis, please submit space requests a minimum of 3 business days before confirmation is needed.  For locations needing secondary approval (USU, Arts 111, Athletic Fields, Kellogg Reading Room, etc. ) please allow a minimum of 5 business days before confirmation is needed. 
    • Calendars:  The Featured Event Calendar on our homepage is always looking for great, campus wide events to post!  Be sure to check the Featured Event Calendar box when you are entering your reservation.     
    • Spring 2018 Academic Locations: The "First 3 Weeks Rule" will apply.  Please do not submit requests for academic spaces before February 12, 2018, unless they occur during U-Hour or Sundays.  Requests (outside of U-Hour) received before the above date will be denied and asked to resubmit.   
      • U-Hour takes place Tuesdays and Thursdays from 12:00pm - 12:50pm.  Please allow a 10 minute buffer for academic classes that begin at 1:00pm.  
  • Summer 2017

    • We will begin accepting reservation requests on Monday, April 10th for the 2017 Summer Session.    Below are a few reminders that will assist you when scheduling your upcoming events.  Please feel free to contact us if you have any questions, x8800 or eventassistant@csusm.edu.
    • For the Fall 2017 semester, keep in mind that the “First Three Weeks Rule” will apply.  Please do not submit requests for academic spaces (classrooms & computer labs) before September 18, 2017.  Requests received before that date will be denied and asked to resubmit, unless they occur during U-Hour (Tuesdays and Thursdays from 12:00pm - 12:50pm).
    • For events with multiple occurrences, we ask that your requests are grouped by month.  This format is required for billing purposes and it is much easier to track when the events are separated by month (i.e. – January occurrences on one reservation, February on another, etc.)
    • Due to the amount of events being scheduled by our office, please submit space requests a minimum of 3 business days before confirmation is needed.
    • Please ensure that all spaces are kept clean and returned to their default set-up as you leave the room.
    •  Event Types: 
      • Campus Full Service - Locations like the USU, Kellogg Reading Room & McMahan House are required to be submitted with this event type.  
      • Campus Self-Service - For events that are more than just a basic meeting.  Please indicate if you will need assistance from ECS.
      • Meeting Only - Low risk meetings with no assistance from ECS. 
    • Location Updates:
      • Forum Plaza CLOSED for construction June 5 - 25, 2017 
  • Spring 2017

    • Academic spaces (computer labs and classrooms) are now open for reservations for the Spring 2017 semester.  
    • Location Updates 
      • Forum Plaza has been divided into three sections. – Check out the diagram on 25Live
      • Forum Plaza CLOSED for construction Feb. 17-28, 2017
      • Campus Way Circle Tabling #1 and #2 – Two new areas for tabling on the Campus Way Circle sidewalk between the staircase and the USU's first floor entrance.
    • Due to the amount of reservations scheduled by our office on a daily basis, please submit space requests a minimum of 3 business days before confirmation is needed.  For locations needing secondary approval (USU, Arts 111, Athletic Fields, Kellogg Reading Room, etc. ) please allow a minimum of 5 business days before confirmation is needed.
    • Multiple Occurrences: For events with multiple occurrences, we kindly ask that reservations are grouped by month and therefore by year.  This format is required for billing purposes.  Requests that do not follow this format will be denied and asked to resubmit by month.
    • Event Types:  https://www.csusm.edu/events/policiesrates/internal_events_definitions.html
      • Campus Full Service - Locations like the USU, Kellogg Reading Room & McMahan House are required to be submitted with this event type.  
      • Campus Self-Service - For events that are more than just a simple meeting.  Please indicate if you will need assistance from ECS.
      • Meeting Only - Low risk meetings with no assistance from ECS. 
  • Fall 2017

     Academic Location: The "First 3 Weeks Rule" will apply.  Please do not submit requests for academic spaces before September 18, 2017, unless they occur during U-Hour or Sundays.  Requests (outside of U-Hour) received before the above date will be denied and asked to resubmit.  
    • U-Hour takes place Tuesdays and Thursdays from 12:00pm - 12:50pm.  Please allow a 10 minute buffer for academic classes that begin at 1:00pm.
  • December 5, 2016

    25Live will be offline for upgrades beginning on Tuesday, Dec 6th at 6:00pm.  We anticipate that it will be back online Wednesday, Dec 7th at 8:00am.  If you are experiencing any issues, please first try clearing the browser cache and cookies before contacting Event and Conference Services at x8800. Thank you for your understanding. 
  • Fall 2016

    Event and Conference Services is excited to announce that 25Live is now on a hosted environment. 

    • 25Live has a new URL: 25 Live
    • If you currently have a 25Live link on your department’s website it should also be updated.  The following URLs will no longer work:  25live.csusm.edu or gala.csusm.edu/25live

  • Summer 2016

    June 1, 2016:  Updates are complete and 25Live is back up and running.  Please remember to clear your browser cache and cookies to ensure that you receive the latest updates.  If you have questions, please contact us at x8800 or eventassistant@csusm.edu   
  • Spring 2016

    • May 31, 2016: 25Live will be offline for maintenance beginning on Tuesday, May 31 at 6:00 PM.  We anticipate that it will be back online Wednesday, June 1 at 8:00 AM.  Thank you for your understanding.
    • May 11, 2016:  Updates are complete and 25Live is back up and running.  Please remember to clear your browser cache and cookies to ensure that you receive the latest updates.  If you have questions, please contact us at x8800 or eventassistant@csusm.edu.
    • OFFLINE:  25Live will be offline for upgrades beginning on Tuesday, May 10th at 6:00 PM.  We anticipate that it will be back online Wednesday, May 11th at 8:00 AM.  Thank you for your understanding. 
  • Fall 2015

    • COM 206:  Is now a PC Computer Lab! 
    • CFH:  The Clarke Field House is unavailable for events due to construction. 
  • Spring 2015

    • CRA 4402:  now available as a conference room.
    • CRA 4401:  no longer available as a conference room.
    • Kellogg 3010: sterno is no longer allowed in this conference room.

Reminder - Academic spaces cannot be requested until after the first 3 weeks of any semester.