Thank you for your part in hosting events and keeping our community alive and connected. Here are some best practices for hosting your virtual events and getting help from the university in connecting our audiences to your event. We will continue to use 25Live to list and market our virtual events.
From the Event Description section of the Event Form
1. Type out your clickable phrase where you want it. This should be a phrase that is stand alone and is NOT generic like "Click Here". Unique and descriptive phrases work best. Tell the view where the link takes you. "RSVP - XYZ Event Name" or "XYZ Event Website"
2. Highlight the link phrase.
3. Click on the hyperlink chain icon in the Event Description toolbar. If you do not see a link icon, check the(...) overflow menu.
4. Fill in the fields on the Insert/Edit Link popup as noted below and Save.
A. URL – Type/Paste the URL (from browser address bar)Use the formats below to create email or phone number hyperlinks.
B. Text to display – Type the text/phrase that will be clickable. This should be a descriptive phrase that is stand-alone. IF you choose to use a generic phrase like “Click Here”, a descriptive Title must be included (see the next step).
C. Title – Type the hover flag information here. This is an additional link name that a screen reader will prioritize reading instead of the Text to Display. e.g. "Learn More about [event name]”
D. Open Link In... – Select if you want the link to open in the Current Window or a New Window.
EDITING HYPERLINKS – Click on the link that you want to edit and then click the link icon. The same Insert/Edit Link window will pop up with the existing link’s information.
Keep it simple and straightforward. 40 characters is the recommended maximum. Longer titles may need to be shortened for consideration on main university channels.
The event title should relay to the public viewers who the appropriate audience is and what the content of the event is. For example, to denote that the event is designed for a specific audience you should begin the title with your audience designation.
Do Not place virtual platform links in the Title. These links will be entered in the Event Description field.
We have five virtual event locations to choose from. Zoom is our preferred platform
as it has the best administrator controls for managing your event. The links to your
Zoom Meeting or virtual platform should be entered at the top of the Event Description field as a clickable phrase
(not the full URL)
In 25Live, a Location search for the keyword "virtual" will yield all five virtual location options.
*If you do not see all of these location options, try switching the toggle for "Hide Conflicts" to OFF. This button is located at the top of the Locations Selection section.
In 25Live, the first two fields in the event form are the Event Name followed by the Event Title. For all of our campus calendars, the Event Title field is displayed as the name of your event (not the Event Name).