Note: The campus will be phasing back in events over the 2021-2022 academic year.
We will be staggering events to meet demand while prioritizing reengaging students.
For the Fall semester, the scheduling priorities include pre-approved Campus Signature
events; Student focused events (at least 50% of attendance are students); departmental
events for faculty and staff; lastly two pre-approved external rentals. These priorities
will slowly be expanded as we rehire Events staff and by summer 2022 will be fully
open to accepting most events and rentals.
By the end of July, ECS will have reviewed and responded to each event request based on the scheduling priorities. If your area is considering an event, please input in 25Live by the end of July for Fall consideration and by the end of October for spring consideration. Event requests can still come in after those dates and will be reviewed individually based on scheduling, space and staffing.
Current campus safety and mask guidelines must be followed at all events.
Please contact the Events and Conference Services office at (760) 750-8800 for any additional questions.
For complete access to your account and all 25Live features (searches, sending e-mail, editing your reservations) login to the 25Live Website. Training is required prior to access. Visit the 25Live training page for more information.
Do you have an idea for an event? Great! This quick guide will explain the process for planning an event at CSUSM. Be sure to refer to the Event and Conference Services website for specific campus policies and procedures pertaining to hosting an event on campus, accessing 25Live and all event related questions.
Log in to 25Live with your organization's credentials to request event space, host
a virtual event, and promote your event on various campus calendars. An event confirmation
will be sent to you within 3 business days confirming your space via e-mail.
*Academic locations may not be requested until the 4th Monday of each semester.
You will be assigned an Event Planner to coordinate all aspects of your 'Full Service
Event' including but not limited to; event set up, equipment rentals, catering, audio/visual
support, alcohol approval process and parking.
*Pricing for services will be communicated throughout the event planning process.
A CSUSM campus invoice will be created and sent to your organization immediately following your event. Your organization will be responsible for filling out the Expense Request Form and providing the appropriate signatures to have your invoice paid. If your organization has an off campus bank account, your bill may be paid directly to the campus cashier located in Cougar Central.