Budget & Academic Planning Committee

Charge and Bylaws

The charge of the Budget and Academic Planning Committee (BAPC) is to make recommendations to the Dean concerning the equitable prioritization of the CEHHS stateside allocation and Extended Learning surplus dollars. 

Through annual reviews and revisions of the College Academic Master Plan (CAMP) and three-year rolling plans, the BAPC will make specific recommendations regarding the implementation of the college’s annual fiscal plan as well as long-range academic and resource planning of the CEHHS.  BAPC will review, evaluate, and provide recommendations regarding the fiscal impact of new programs and transition of programs from Extended Learning to stateside in the college. Additionally, the BAPC will represent the faculty, staff, and students in advising the Dean on broader questions of long-range CEHHS development according to the decision-making principles 

• The voting members of the BAPC shall be six faculty: two members representing each of the three units of CEHHS (SOE, SON and SHSHS), who are elected by the faculty within their respective units; and a seventh member elected at large from among the eligible CEHHS faculty.
• Ex officio, non-voting members shall include a member of the CEHHS staff elected by the staff, the Dean or his/her designee, the College Budget Analyst, a representative from Student Services, and one student.
• Committee members shall serve staggered terms of two years.
• Decision making principles include: (1) College-first thinking – BAPC decisions are representative of the needs of all units, (2) Prioritize according to each unit or program’s demonstrated needs in relation to the college academic master plan (e.g. including but not limited to accreditation, community need, staffing, urgency, student/faculty ratio), (3) Focus on equity – each program or unit receives what it needs to be sustainable and successful, (4) grounded by the mission and vision.
• BAPC will review and revise as needed, principles for prioritizing spending and making budget-related decisions. Further, the committee will ensure that principles consider stateside allocations and EL surplus dollars (known as PACE funds and bound by criteria in EO 1099 and consider the needs as they relate to the College as a whole.
• College Academic Master Plan (CAMP) – With recognition that changes to the timeline may occasionally be required, BAPC will review A-Forms as follows: By February 15, A-Forms are due to BAPC for review. By March 31, BAPC recommendations will be sent to Dean and Associate Dean. BAPC will regularly review the existing CAMP to inform annual discussions and decision-making to ensure alignment with the three-year rolling plan. BAPC will review, discuss, and make recommendations regarding new programs as they relate to fiscal impacts on the CEHHS; prioritize requests as needed and appropriate. This discussion and prioritization should align with decision-making principles. BAPC will make recommendations to the Dean based upon this discussion and analysis. BAPC will communicate decisions related to CAMP to CAPC.
• The Three-Year Rolling Plan/Multi-Year Strategic Planning – Each Fall, BAPC shall receive the three-year rolling plans (TYRP) of each unit. BAPC will review and prioritize the specific requests for year 1 and make recommendations to the CEHHS Dean’s office. These recommendations will be aligned with BAPC’s decision-making principles. If university leadership does not request or require a TYRP, the college community will conduct an independent version of multi-year strategic planning. This will ensure that administration, faculty, and staff are engaged in shared governance around budget decisions. 

The BAPC shall provide the Dean with timely recommendations regarding hiring priorities of stateside faculty and department/school support staff, balancing the needs of existing Schools/Departments, and planning future degree programs. Each Fall the BAPC shall conduct a survey of School/Department stateside needs, including a call for hiring proposals for faculty and staff.  Tenure-track faculty hiring proposals will apply to hires for which searches will be conducted in the following academic year; staff hiring proposals will apply to whatever timeline is established for that cycle of recruitment. BAPC will consult with the Dean about issues related to Extended Learning faculty such as office space or the need for other stateside resources. 

On an ad hoc basis, at the request of the Dean or at its own behest, the BAPC may provide advice to the Dean’s Office on any matter of long-term CEHHS planning, development, and/or resource allocation, working in consultation with other standing CEHHS committees, as necessary and advisable. With recognition that changes may occasionally be required, BAPC will adhere to the following timeline:

• By September 1—Associate Dean will extend call to College units.
• By October 1—Units will submit plans and growth funding requests to BAPC chair.
• Throughout October—BAPC will review and prioritize funding requests
• After first meeting in November—BAPC chair will submit funding priorities and rationales to Dean and Associate Dean.
• First meeting in December—Dean will attend BAPC meeting to discuss recommendations to be submitted to Academic Affairs.

• Discretionary Funds – BAPC will make recommendations to the Dean’s office for utilizing College Extended Learning surplus funds, IDC funds from external grants, and/or other discretionary funds. These recommendations will be informed by the committee’s decision-making principles. Specifically, BAPC will collect data about spending priorities from constituents by February 28 for discussion at its March meeting. In April, BAPC will compile a list of priorities based on the information they collect and provide to the Dean at the end of the AY for consideration in the next fiscal year (July 1).
• If off-cycle faculty/staff hires (e.g. opportunity hires) are needed, BAPC may review such proposals.