
Post-Award Administrative Support
The Office of Graduate Studies and Research offers grant support to faculty who have
active grants managed through CSUSM Corporation when their project meets certain criteria. As a member of the OGSR Grants and Contracts Development team, the Project Services
Specialist will provide faculty with assistance in completing the CSUSM Corporation
and University processes for the procurement of goods and services. The following
outlines the services offered through OGSR as well as the activities that will continue
to be the responsibility of the principal investigator/project director (PI/PD).
Project Services Eligibility
OGSR post-award services aims to streamline the administrative aspects of your project,
allowing you to focus more on your research and academic pursuits. I am here to provide
tailored support to meet your projects requirements and help you navigate the administrative
processes effectively.
Eligible Projects
The OGSR Project Services Specialist will support PIs/PDs whose projects meet certain criteria through the following expenditure actions:
Eligible Projects
The OGSR Project Services Specialist will support PIs/PDs whose projects meet certain criteria through the following expenditure actions:
- Purchasing Supplies or Conference Registration with a ProCard: Purchasing Request Form
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- If an ITR is required, you will receive a questionnaire via email for completion.
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- Initiating Travel Requests: Travel Request Form
- Initiating Travel Expense Claims: Email receipts and backup documention to lgaliano@csusm.edu
- Creating Requisitions for Purchase Orders (e.g. for equipment/services) and guiding PI/PDs through the documentation needed (e.g., Cost Justification, Sole Source, or ITR Forms): Purchasing Request Form
- Initiating Hospitality Forms and Reimbursement through Direct Pay Forms: Hospitality Request Form
- Assiting PIs through the Independent Contractor Process:
- Guiding PIs through the Independent Contractor Determination Checklist/Agreement and Purchase Order process by sharing forms and other relevant steps: Independent Contractor Request Form
- Starting the process to request a Sponsored Project-funded (85xxx) Employment Authorization Form (EAF) for staff, CSUSM non-exempt staff working additional
employment, and students hired through CSUSM Corporation: Employment Authorization Request Form (OGSR will assist with these EAFs)
→ For Non-Sponsored Project standard (86xxx or 81xxx) EAFs, please complete the Employment Authorization Form for staff, CSUSM non-exempt staff found instead under the Forms then Human Resources & Payroll Forms section of: CSUSM Corporation Human Resources & Payroll Forms
Important
PIs/PDs will remain responsible for the following:
- Initiating the process to request an Employment Authorization Form (EAF) for faculty
or CSUSM exempt-level staff hired through CSUSM Corporation.
- EAF Request (For Faculty or Exempt CSUSM Staff)
PI/PD to submit request directly: OGSR cannot submit on PI/PDs behalf
- EAF Request (For Faculty or Exempt CSUSM Staff)
- Making travel reservations
- Initiating the Gift Card Request (GCR)
- Scheduling meetings
- Hiring students and employees
- Reviewing and approving timecards
- Conducting employee performance reviews
- Reconciling budgets
- Signing off on ProCard purchases
- Distributing and tracking participant incentives
- Justifying unauthorized purchases
PIs/PDs will need to allow ample time and provide complete information requested (e.g., budget account codes, period, rate of pay, business purpose, etc.) The PI/PD is the fiscal authority and is responsible for fiscal oversight of the project.