Post-Award Administrative Support

The Office of Graduate Studies and Research offers grant support to faculty who have active grants managed through CSUSM Corporation when their project meets certain criteria. As a member of the OGSR Grants and Contracts Development team, the Project Services Specialist will provide faculty with assistance in completing the CSUSM Corporation and University processes for the procurement of goods and services. The following outlines the services offered through OGSR as well as the activities that will continue to be the responsibility of the principal investigator/project director (PI/PD).

 

• Purchasing Supplies or Conference Registration with a ProCard: Purchasing Request Form
  • • If an ITR is required, you will receive a questionnaire via email for completion.
• Initiating Travel Requests: Travel Request Form 
• Initiating Travel Expense Claims: Email receipts and backup documention to lgaliano@csusm.edu 
• Creating Requisitions for Purchase Orders (e.g. for equipment/services) and guiding PI/PDs through the documentation needed (e.g., Cost Justification, Sole Source, or ITR Forms): Purchasing Request Form
• Initiating Hospitality Forms and Reimbursement through Direct Pay Forms: Hospitality Request Form  
• Assiting PIs through the Independent Contractor Process:
  • Guiding PIs through the Independent Contractor Determination Checklist/Agreement and Purchase Order process by sharing forms and other relevant steps:  Independent Contractor Request Form
• Starting the process to request a Sponsored Project-funded (85xxx) Employment Authorization Form (EAF) for staff, CSUSM non-exempt staff working additional employment, and students hired through CSUSM Corporation: Employment Authorization Request Form (OGSR will assist with these EAFs)   
  
  
  → For Non-Sponsored Project standard (86xxx or 81xxx) EAFs, please complete the Employment Authorization Form for staff, CSUSM non-exempt staff found instead under the Forms then Human Resources & Payroll Forms section of: CSUSM Corporation Human Resources & Payroll Forms

PIs/PDs will need to allow ample time and provide complete information requested (e.g., budget account codes, period, rate of pay, business purpose, etc.) The PI/PD is the fiscal authority and is responsible for fiscal oversight of the project.