Annual Recognition

This page outlines the annual recognition process for existing student organizations. Recognition occurs annually during the spring semester for recognition the following academic year. 

Note: This page is for already-existing, currently recognized student organizations. New organizations must first complete the Start a New Org process.

Steps

Student organizations seeking re-recognition must complete the following steps during the Spring semester for recognition the following academic year:

• Step 1: President completes Officer Onboarding Form.

  The organization's President for the upcoming fall semester must first complete the Officer & Advisor Onboarding Form on Tukwut Trax. Completing this form will serve as official notification that your org is seeking recognition for the next academic year.

  Note: Student Organization Presidents and Treasurers must meet the CSU Minimum Requirements for Student Office Holders.

• Step 2: President completes Transition Form.
  The organization's President for the upcoming fall semester must next transition the organization by completing the Transition Form. You will receive a link to the form via email, or it can be accessed on Tukwut Trax. 
• Step 3: Treasurer and Advisor complete the Officer & Adivsor Onboarding Form.

  After organization transition is complete, the organization's Treasurer and Advisor for the upcoming fall semester must complete the Officer & Advisor Onboarding Form on Tukwut Trax.

  Note: Student Organization Presidents and Treasurers must meet the CSU Minimum Requirements for Student Office Holders.

• Step 4: President and Treasurer attend the Student Organization Leadership Conference.
  The organization's President and Treasurer for the upcoming fall semester must attend the Student Organization Leadership Conference before the start of the fall semester. Please contact studentorg@csusm.edu regarding scheduling conflicts. 

Transition Workshops

For an overview of the annual recognition and transition process, you can attend one of the following workshops. It is recommended that you attend one of the Annual Recognition Overviews (Workshops #1 and #2) and the Transition Form Walkthrough (Workshop #3). 

Spring 2022 Workshops

Transition Workshop #1: Annual Recognition Overview This session will provide a general overview of the annual recognition process and a walkthrough of the Officer Agreement & Training Form.	Thursday, April 7, 12-1pm (U-Hour)	Register
Transition Workshop #2: Annual Recognition Overview This session will provide a general overview of the annual recognition process and a walkthrough of the Officer Agreement & Training Form.	Tuesday, May 3, 12-1pm (U-Hour)	Register
Transition Workshop #3: Transition Form Walkthrough This session will provide a walkthrough of the Organization Transition Form.	Friday, May 20, 12-1pm (U-Hour)	Register

Key Policies

The recognition of student organizations at California State University San Marcos is governed by policies and procedures established by the State of California, the California State University and Board of Trustees, and the President of CSUSM. University policy requires that all campus student organizations be recognized through the Student Leadership & Involvement Center in order to associate the student organization with the name of California State University San Marcos. In order to maintain recognition, organizations must complete the annual recognition process and abide by all relevant Student Organization policies and procedures, including, but not limited to:

• Open Membership
  CSU policy requires that all recognized student organizations abide by an open membership policy: "No campus shall recognize any fraternity, sorority, living group, honor society, or other student organization that discriminates on the basis of race, religion, national origin, ethnicity, color, age, gender, marital status, citizenship, sexual orientation, or disability. The prohibition on membership policies that discriminate on the basis of gender does not apply to social fraternities or sororities or other university living groups."
• Advisor
  Your organization must have a designated advisor who is a CSUSM faculty or staff member. Auxiliary staff members may not serve as advisors to student organizations.
• Minimum number of students
  All student organizations must maintain a roster of at least five students who are currently enrolled in at least one class. The organization must designate one member to serve as President, and another to serve as Treasurer.
• Officer Requirements

  Per CSU Coded Memorandum AA-2012-05 all Presidents and Treasurers of recognized Student Organizations are considered Minor Student Officers.  Failure to meet the requirements below will result in removal from office and will risk the recognition status of the organization.  SLIC will verify that each officer:

  1. Is matriculated and enrolled at CSUSM.
  2. Maintains a minimum on-campus grade point average of 2.0 each term.
  3. Is in good standing with the University and not on probation of any kind.
  4. Is earning at least six semester units while holding office, as undergraduates. Graduate and Credential students must earn at least 3 semester units while holding office.
  5. Is limited to 150 semester units or 125 percent of the units required for a specific baccalaureate degree objective, whichever is greater. Graduate and Credential students are allowed to earn a maximum of 50 semester units or 167 percent of the units required for the graduate or credential objective, whichever is greater. 
  6. Attends mandatory officer trainings conducted by SLIC.

Benefits of Recognition

Recognized student organizations are afforded a variety of privileges, including but not limited to the following:

• Use of university facilities for meetings and events.  
• Fundraising opportunities on campus within established guidelines.
• Organization name listed in the student organization directory.
• Use of ASI Banking and Accounting services.
• Ability to receive full or partial funding for specific events through ASI.
• Use of the CSUSM name in organization correspondence and publicity.
• Use of designated bulletin boards for publicity.  
• Ability to recruit members on campus.

Organizations must successfully complete the annual recognition process to access these benefits.