Frequently Asked Questions

Check this page for quick answers to common questions. If you can't find what you're looking for here, take a look at the Online Training Module or Student Org Handbook. If you still can't find what you need, feel free to contact us!

Organization Changes

• How do we change our organization's officers?

  President, Treasurer, or Advisor Changes

  Anytime there is a change to an organization's President, Treasurer, or Advisor, an organization member must submit a Student Org Change Form to officially notify SLIC of the change.

  • • Any current, incoming, or outgoing officer may submit the form.
    • The form will require documentation (meeting minutes, a signed statement from the outgoing officer, etc) to verify the change. 
    • After submitting, SLIC staff will review your form and follow up with further instructions via email. 
    • Note: If the officer change is occuring during the Annual Recognition period at the end of the academic year, you do not need to submit a change form. 

  After the Org Change Form has been submitted, the incoming President, Treasurer, or Advisor should submit an Officer/Advisor Agreement Form. 

  Other Officer Changes

  • Submitting a change form is not required for changes to any other officer positions. However, it is recommended that you update your organization roster on Involve to reflect the change.
• How do we change our organization name?
  • To request an organization name change, a current organization officer must submit a Student Org Change Form to officially notify SLIC of the change.
  • After submitting, a SLIC staff will review your form and follow up with further instructions via email. 
• How do we update/change our organization's constitution?
  • To amend your constitution, you must follow the amendment procedures in your current document. This will most likely involve presenting proposed changes to your membership for approval.
    • You can find your current constitution in the Documents tab of your Organization Details page on Involve. 
  • After your membership has approved the changes, a current organization officer must submit a Student Org Change Form to notify SLIC of the proposed changes.
  • The form will require documentation (such as meeting minutes showing the result of the vote) to verify the change. 
  • After submitting, a SLIC staff will review your form and follow up with further instructions via email. 

Tabling, Events, & 25Live

• How do we reserve a room or outdoor space on campus for a meeting or event?
  To reserve space on campus for a meeting or event, you will need to submit a reservation on 25Live, the campus space reservation system. For detailed instructions on how to use 25Live, review the student org training module. 
• How can we set up a table on campus?

  All student organizations are expected to submit a reservation on 25Live to request a space for tabling on campus. All tabling reservations must be submitted at least 5 business days in advance. For detailed instructions on how to use 25Live, visit the student org training module. 

  USU Locations: Student organizations tabling at the USU (USU Arcade, Forum Plaza, Ballroom, Meeting Rooms, etc) are eligible to receive a table and chairs free of charge. To receive a table and/or chairs, you must indicate your need for a table and chairs in your 25Live reservation.

  Other campus locations: Student organizations tabling at any campus location other than the USU may request to borrow a table and chairs from SLIC free of charge. To request a table and chairs, submit your request via the SLIC Item Checkout Form. If you request a table and chairs for a non-USU location in your 25Live reservation, you will be charged for setup.

   

• Events with food
  Serving food at your organization's events or meetings is a great way to increase engagement. And we want to help you do it safely! For information on food safety policies and how to use your student org funds to purchase food for an event, visit the student org training module. 

Finances and Funding

• How can we raise money for our organization?
  All recognized student organizations are granted the privilege of fundraising within established guidelines. For information about fundraising options, visit the student org training module. 
• How do we spend our money?
  All recognized student organizations are granted with a fund account that is housed in and managed by CSUSM Associated Students, Inc. For information about how to use your organization's funds, visit the student org training module or the ASI Account Services page. 
• How do we deposit money into our on-campus account?

  To deposit funds into your organization's on-campus account, you will need to deliver the funds to Student Financial Services in Cougar Central (Administration Building, 3rd Floor) with a completed Deposit Form.

  To learn more about cash-handling and account management, visit the student org training module.