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Student Health & Counseling Services (SHCS)

Mandated Title IX Reporting

Sexual Violence Advocacy Services

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If you are an employee of CSUSM, either faculty/staff or student employee, you are considered a mandated reporter and must report to Title IX coordinator if you become aware  or "knows or has reason to know of allegations of any form of gender based discrimination, including: Sexual Misconduct, Sexual Exploitation, Sexual Harassment, Dating Violence, Domestic Violence, Stalking or Retaliation."  

Role of a IX Mandated Reporter (Brochure)

2023-2024 CSUSM Civil Rights Report

For further information on mandatory reporting, please visit Mandatory Reporting for Employees | Title IX | CSUSM

What You Can Expect from the Title IX Process

Projected Time Frame: 90-120 Days*

Step 1: Report

Once a report is filed to the Title IX Office, they are considered an office of record, meaning anything shared will stay on record and cannot be retracted. Although not a confidential resource, the Title IX Office will do their best to protect privacy and only share with parties that need to be informed

Step 2: Complainant submits a formal complaint

The complainant submits a written request to the Title IX Office requesting to meet to seek informal resolution. Even if not filing a formal complaint, a complainant may seek supportive measures from the Title IX Office such as a no contact directive.

Step 3: Both complainant and Respondent Sign Agreement

Both parties agree to engage the formal resolution process.

Step 4: Dialogue facilitated where both reach an agreement

The Title IX Office supports both parties to reach an agreement. Zoom meeting options might be available to not meet in person.

Step 5: If no agreement reached, formal process may begin

If no agreeable resolution is reached a formal process may begin. If an agreement is reached, the case may close.

* = Some cases may take longer.
Information resolution may be requested before the Hearing Officer makes a decision.

Formal Title IX Process

An Advocate can attend meetings with you. You can have a right to end participation with the formal or informal Title IX process at any given point*

*= Please note, any allegations disclosed to the Title IX Office will be shared with the respondent and not all cases will result in an investigation. 

  • Complainant (C) refers to a survivor filing allegations of sexual harm
  • Respondent (R) refers to the party alleged to have caused harm

Step 1: Report

Filed by a student of employee or responsible employee

Step 2: Complainant submits formal complaint

Step 3: Investigation

An investigator will gather evidence and meet with both the complainant and respondent.

Step 4:  Sexual Misconduct Hearing Panel

Step 5: Outcome

The Title IX Office will notify if the case was substantiated (there was enough evidence).

Step 6: Appeal and Case Close

What to Expect from the formal Investigation & Hearing Process?

  1. Title IX is informaed of a complaint and conducts outreach
    Title IX staff contacts the complainant via email offering resources (supportive measures), reporting options and information about the CSU Non-Discrimination Policy.
  2. Formal complaint filed
    The student or employee (complainant) filing a complaint provides a written or verbal statement. 
    If the Title IX Office determines the complaint meets the definiton of sexual miscounduct, the case moves to the next steps and sends notice of investigation with allegations.
  3. Investigation
    The Title IX Office connects the student or employee with an independent/unbiased investigator.
    The investigator will receive a copy of the notice of allegations.
    The investigator will meet with thecomplainant and respondent, gather evidence and interview witnesses.
  4. Review of evidence 10 days*
    After gathering information, the investigator will draft a preliminary investigation report and submits to the Title IX Office for review. An investigation should conclude within 100 business days from date of notice of investigation, exceptions can happen
    * = Final investigation report to follow after 10 day review of preliminary investigation report.
  5. Live Hearing
    Informal resolution may be considered prior to a hearing.
    Prior to the hearing:
    The impacted parties complaintant and respondent will be provided information 10 days prior to the hearing.
    Both the complainant and respondent have a right to a hearing advisor and support person.

    During the Hearing:
    A hearing officer oversees the live hearing.
  6. Decision**
    The outcome will be shared with both parties.
    If the respondent is found responsible, sanctions will be assigned.
    **= In some cases, a party may appeal the findings or sanctions.