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Office Safety

A significant percentage of workplace accidents and injuries occur in the office building.  These spaces have common hazards that may be dangerous if not properly mitigated.  The following guidelines are suggested to promote a safe and healthy working environment:

Storage

  • File cabinets, book cases and shelves should be secured from tipping over.
  • Shelves are not overloaded with excess items.
  • Ensure no items stored on top of shelves.

Electrical 

  • Electrical cords and plugs should be in good condition (not patched, spliced or taped).
  • Outlets and power strips are to be used properly (not overloaded or daisy chained).
  • Electrical cords must be neatly wrapped so as not to create a trip hazard.
  • Overhead light fixture covers should be properly secured.
  • Unauthorized electrically powered personal items should not be present, including the following:
  • Coffee Makers
  • Cup Warmers
  • Fans (large)
  • Hot Plates
  • Heaters (those without automatic shut-off)
 
  • Microwaves
  • Popcorn Makers
  • Refrigerators
  • Televisions
  • Toasters
  • Water Coolers
 
 

Office Equipment 

  • Knives and scissors should be properly stored when not in use.
  • Chair casters are to be in good condition and roll properly.
  • Illumination should be adequate for work area.
  • File drawers are to be closed when not in use.

Housekeeping

  • Area underneath work surface must be clear/unobstructed in the event of earthquake (enough space to drop & cover).
  • Cubicle is to be organized and free of excess clutter (books, folders, papers, or other items).
  • No fall hazards or unstable items should be present.
  • Eliminate any possible slip and trip hazards.

Fire Prevention

  • Remove any unauthorized materials stored inside cubicle (flammables, chemicals, etc.).
  • Cubicle pathway must be clear and unobstructed (minimum 3 feet clearance)?
  • Fire Extinguisher locations should be known & clearly identified.

Ergonomics

  • Approved ergonomic equipment should be in good condition (such as chair, keyboard and keyboard tray, mouse and mouse pad, monitor arm, etc.).
  • Frequently used desk items (binders, files, phone, stapler, etc.) should be easily accessible and within arm reach.

Departments and other campus organizations are encouraged to utilize the Cubicle/Office Safety Self-Assessment Checklist to evaluate individual work stations.