The University President has assigned overall management for the IIPP to the Vice
President for Finance and Administrative Services. The Director of Safety, Health
and Sustainability is responsible for implementation of the IIPP. Additional responsibilities
for implementation include the following:
A. Safety, Health and Sustainability (SH&S)
It is the responsibility of the Director of SH&S, under the direction of the Vice
President for Finance and Administrative Services, to develop and manage the IIPP
and monitor compliance. In case of life safety matters or imminent danger to life
or health, the Director of SH&S or his/her designee has the authority to order the
cessation of the activity until the hazardous condition is abated or adequate measures
are taken to minimize exposure to campus personnel. Further responsibilities are
- Develop, implement, maintain, and revise the University Environmental, Industrial
Hygiene, and Occupational Safety Programs.
- Provide consultation regarding IIPP compliance to Deans, Directors, Department Chairs,
Supervisors, and Department Safety Coordinators. Consult on: issues of hazard identification
and evaluation, procedures for correcting unsafe conditions, systems for communicating
with employees, regularly scheduled safety meetings, employee training programs, compliance
strategies, and recordkeeping.
- Provide centralized monitoring of campus-wide activities in the areas of environmental
compliance, biological safety, chemical hygiene, emergency Action Plans (8CCR3220),
fire safety, hazard communication, hazard identification, hazardous materials management,
industrial hygiene, occupational safety, public health and sanitation, safety education,
- Maintain responsibility for review and authorization of all radiation use on campus.
All policies and procedures are written and implemented by the Radiation Safety Officer
in collaboration with the Radiation Safety Committee.
- Maintain centralized environmental and employee Medical Monitoring Program records,
allowing employees to access their records upon request, in accordance with applicable
- Provide or ensure general safety training is provided to all employees which includes
hazard communication, emergency action plans/emergency preparedness procedures, and
injury and illness reporting.
- Maintain and implement a system of recordkeeping, to document all employee safety
education and training activities. Additional records should include, but are not
limited to: all employee and student injuries, incident reports, or complaints involving
- Develop procedures, as appropriate, to inform employees of outside contractors who
work in areas under department jurisdiction of the hazards to which those employees
may be exposed.
- Provide a method for the campus community to report unsafe work practices or conditions.
This form of communication may be anonymous or by formal complaint. An anonymous
complaint must be handled according to collective bargaining agreements with respect
to progressive discipline.
10. Other services and responsibilities of this office are outlined on the SH&S website.
B. University Risk Management
The Risk Manager is responsible for coordinating campus risk management assessment
programs, developing and implementing training and assessment methodologies to assist
the campus with effectively avoiding, mitigating, transferring, and/or controlling
C. Deans and Associate Vice President
It is the responsibility of the Deans and Associate Vice Presidents to ensure departments
under their direction are complying with the provisions set forth in the IIPP. Specifically,
these individuals will:
- Ensure adequate resources, including time, are available for the training and education
of their employees.
- Provide support, including fiscal, for the correction of hazardous conditions under
D. Directors and Department Chairs
The primary responsibility for establishing and maintaining a safe and healthy work
environment for employees, students, and visitors is at the department level. It is
the responsibility of Directors and Department Chairs to develop, in collaboration
with SH&S, departmental procedures to ensure effective compliance with the IIPP and
other University health and safety policies as they relate to operations under their
control. SH&S is available for consultation in this area and can provide document
templates. Areas of responsibility include: education and training, identification
and correction of unsafe conditions, and record keeping. Specifically these individuals
- Identify hazardous job duties and activities within their department(s). Work with
SH&S to develop and maintain written departmental safety procedures which correspond
to these hazards. Ensure that each supervisor and employee adhere to these procedures.
- Develop and implement an education and training program designed to instruct employees
and students in general safe work practices specific to their job duties. Such education
and training shall take place before the employee or student is assigned to potentially
- Instruct employees and students in the recognition and avoidance of unsafe conditions,
including hazards associated with non‑routine tasks and emergency operations. Permit
only those employees or students qualified through training to operate potentially
- As directed by current federal, state, and local regulations, a full inventory of
all hazardous materials must be maintained by the department, if applicable. SH&S
will request a copy of the inventory annually to include in reports sent to governmental
agencies which regulate the use of all hazardous materials at California State University
- Develop a system of record keeping documenting all student safety education and training
activities. Additional records should include, but are not limited to, all student
injuries, incident reports, complaints, or grievances involving safety issues.
- Request safety procedures from each manufacturer on potentially hazardous equipment
where specialized training might be necessary.
- Post safety notices in conspicuous locations.
- Designate staff that will be responsible for serving as the Department Safety Coordinator
(DSC), acting as a liaison with SH&S to advise the Department Chair/Director on safety
related issues. In departments where there is no Director or Department Chair the
Dean of the college will then appoint the DSC.
- Conduct periodic safety meetings, or agenda items, where department personnel can
openly discuss safety issues. These meetings can be scheduled separately or included
in regular departmental meetings.
E. Principle Investigator, Professors, Project Director, and Managers/Supervisors
It is the responsibility of first line Supervisors and Principal Investigators/Project
Directors/Professors to ensure all employees under their direction have been trained
in the proper procedures for each job. Additional responsibilities include:
- Developing procedures to ensure effective compliance with the IIPP as it relates to
operations under their control. Specific areas of responsibility include: employee/student
education and training, identification and correction of unsafe conditions, and record
- Develop and maintain written workplace procedures that are not otherwise provided
by SH&S, which conform to campus and departmental guidelines.
- Ensure that each employee adheres to adopted procedures.
- Become familiar with the potential safety and health hazards that may affect their
employees. Instruct employees/students in the recognition and avoidance of these unsafe
conditions, including hazards associated with non‑routine tasks, and emergency operations.
Permit only those employees or students qualified through training to operate potentially
hazardous equipment or utilize hazardous materials.
- Report all unsafe conditions and equipment to the Department Chair/Director or Department
- Ensure that employees are trained whenever new substances, processes, procedures,
or equipment are introduced to the workplace or when previously unrecognized hazards
have been reported. The training must occur prior to the time an employee is exposed
to the hazard. SH&S can coordinate/provide training when requested in various venues.
F. Department Safety Coordinators
Department Safety Coordinators (DSC) are appointed by each Director, Department Chair,
or Dean and are critical to the effective implementation of the IIPP. These roles
may be part of the College of Science and Math staff or the Instructional Support
Technicians duties. The DSC will:
- Assist the Dean, Director, or Department Chair in the development and implementation
of the campus IIPP or a departmental IIPP.
- Serve as liaison with SH&S for the department on matters pertaining to inspections,
accident/injury investigations, personnel safety education and training, and safety
- Obtain relevant safety and health information; and conduct or coordinate education
and training for employees related to workplace hazards.
- Conduct periodic safety inspections of department facilities, equipment, and projects
to identify unsafe conditions and practices.
- Make recommendations and initiate corrective actions regarding identified hazards
- Ensure maintenance of department records on training, accident/injury, exposure monitoring,
or other pertinent data.
- Other safety related duties as assigned by the Dean, their delegate or the Department
Chair. These duties should not be in conflict with other bargaining unit health and
safety contract requirements.
G. Employees and Volunteers
All University employees and volunteers are subject to University health and safety
policies and procedures. Compliance is important in the prevention of work related
injuries and illness. Responsibilities include:
- Consulting with their supervisors when concerned about an unknown or hazardous situation
- Reading and complying with procedures and guidelines provided by their supervisors.
- Reporting all unsafe conditions, practices, or equipment either to their supervisor
or to SH&S without fear of reprisal.
- Attending education and training sessions, to understand and comply with all applicable
Students are expected to adhere to safety practices presented by SH&S, Faculty, Principal
Investigators, Project Directors, technical staff, student assistants, graduate assistants,
and other authorized individuals. They must report known workplace hazards to their
instructors or other responsible parties.