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Procurement & Contracts

CSUSM Corporation is a self-supporting auxiliary and does not receive funding from state sources.  For purchasing from sponsored projects (85xxx) or campus programs (86xxx), compliance with the policies, procedures, and terms & conditions below is necessary. 

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Procurement & Purchasing

CSUSM Corporation Procurement & Contracts Guidelines

Terms and Conditions

Standard Terms & Conditions

Standard Terms & Conditions, also known as General Provisions, provide the foundation of terms for all contracts, purchasing, and other procurement operations. These terms & conditions are often paired with additional contracts, but all contracts must abide by these terms at minimum.

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Purchasing with a ProCard

CSUSM Corporation's ProCard purchases must comply with CSUSM Corporation's ProCard manual, as well as a number of policies that relate to hospitality, purchasing, and the like. 

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Purchasing Requests and Purchase Orders

CSUSM Corporation utilizes a requisition and purchase order process for acquisition on goods and services. This process required access to the CSU Common Financial System. Most purchase orders require an active agreement or contract.

 

Contracts

When is a contract necessary?

  • Any vendor or company anticipated to render services or provide products to CSUSM Corporation or affiliates are required to enter a contract with CSUSM Corporation including single-day services, Independent Contractors, and Guest Lecturers. 
  • Contracts are necessary for all vendors who anticipate coming to the CSUSM campus or affiliated properties.  
  • Contracts are required when the vendor is being offered exclusivity as well as if they participated in a Request for Proposal or Request for Quotation process. 

How do I create a contract?

Start with creating the Requisition and CSUSM Corporation will determine the type of contract that is needed, based on the information in the requisition. The requisition should include the following information. 

  • a Supplier (if you have not used this particular company in the past, they may not be setup as a supplier in the system yet. Please have them complete a 204 Payee Data Record)
  • a complete description
  • the scope of work
  • the term of the agreement
  • other applicable items such as schedules and exhibits, and insurance if required.  
 

Frequently Asked Questions