
The Purchase Request for Approval (RFA) has moved to Adobe Sign! The process is still the same, but the mechanism for completing an RFA has changed. Adobe Sign RFA is available now. Does not apply to purchases on 85xxx projects.
Friendly reminders:
The form can be found at CSUSM's Procurement & Contracts’ website.
Got questions? Please email jtemnick@csusm.edu
Procurement For | Less than $10,000 | $10,000 - $49,999 | $50,000 - $149,999 | $150,000 and over |
---|---|---|---|---|
Goods / Services (including ITR*) | Competition not required, but informal solicitation recommended | At least two (2) informal quotes | At least three (3) formal quotes | Formal Solicitation |
Approvals | PAT Member or designee* Approval | President or Designee Approval |
---|---|---|
Personnel requisitions | Yes | Yes |
Temporary staff extensions | Yes | Yes |
Appointments for MPP positions | Yes | Yes |
MPP Equity increases | Yes | Yes |
Student Assistants | Yes | No |
NON-MPP stipends, equity increases, in-range progressions, re-classifications and bonuses | Yes | Yes |
Sponsored Projects 85xxx | No | No |
Approvals | PAT Member or designee* Approval | President or Designee Approval |
---|---|---|
<$10,000 |
No | No |
>$10,000 | Yes | No |
>$50,000 | Yes | Yes |
Sponsored Projects 85xxx | No | No |
*designee:
The Provost has delegated authority to the following positions:
Purchases require a formal Request for Proposal (RFP) or Request for Quotation (RFQ) be issued. Alternatively a systemwide or publicly bid contract; or sole source may be used. Purchaser should consult with CSUSM Corporation and/or their Sponsored Project Analyst contact to determine the appropriate handling of the formal solicitation (bid) process. Formal Solicitation (bid) requests should include the following information:
If, after reasonable effort, three bids cannot be obtained, a Sole Source/Brand Approval justification will be required. Additionally, requisitions that limit the bidding to one source and/or brand or trade name must include a written justification, approved by the CSUSM Corporation Executive Director or designee, explaining why the product specified is necessary for the successful completion of the requesting department’s functions.