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ASI Leadership Funding (ALF)

ASI Leadership Funding

ASI provides leadership funding for student organizations’ events and individual student attendance at professional conferences.  The ASI Executive Vice President and professional staff members determine the allocation of these funds.

ASI has allocated approximately $30,000 to ALF. Approved funding is based on eligibility per the ALF Guidelines and Instructions. Awarded funds are on a first come, first served basis. Application due PRIOR to conference attendance. 

COVID-19 UPDATE

Due to CSUSM’s restriction on travel and events, we have made the difficult decision to cancel all remaining ASI Leadership Funding applications for attendance at off-campus conferences as well as for hosting on-campus student organization events. While we believe that the risks of individual infection by the COVID-19 virus remain low, we also agree with guidance from health agencies that convening large groups of otherwise healthy people could increase the potential for infections of vulnerable populations, away from the event or conference itself.

If you were approved for a conference or event that has already taken place, please submit your receipts as soon as possible for reimbursement.

For the events and conferences that have not taken place yet we would encourage you to seek refunds from original place of purchases
o If items already purchased for an event or conference are non-refundable, you may seek reimbursements from ASI for APPROVED items. We will require proof that you sought a refund request from the original place of purchase (emails, screenshots, etc.)

Thank you for your patience and forgiveness in light of these unfortunate and unforeseen circumstances.

Guidelines

On-Campus Event Guidelines:

Funding Paid as follows:
NOT open to entire campus community event: $250.00 award maximum
Open to to entire campus community event: $500.00 award maximum
  1.  Student Organization must be officially recognized by CSUSM through Student Life & Leadership
       (SLL).
  2. Student event coordinator MUST work with their SLL Coordinator to plan the event.
  3. Events must be held on-campus.
  4. If the event is not open to the entire campus community, the maximum ALF amount is $250.
  5. If the event is open to the campus community, the maximum ALF amount is $500.
  6. Funding is available for consumable items and facility costs, which support the event such as food for attendees, single use paper products, and advertising specific for the event. Decorations will not be covered.
  7. Programs must not make a profit. Event must be free to attend.
  8. ASI Leadership Funding (ALF) up to $500 per student organization per semester.
  9. Student organizations may co-sponsor an event with other student organizations. Co-sponsored events
       can be funded up to $1,500.
  10. Funding is not available for individual student organization members.
  11. Funding is not available for door prizes, raffles, or opportunity drawings. It also is not available for
       honorariums, speaker fees, donations, gifts, or give-away items.
  12. Only original forms and signatures are accepted.
  13. Incomplete applications will be rejected.
  14. If denied, a student organization can reapply with updated information pending event date and
       application deadline.

Conference Guidelines

Funding Paid as follows:
 One day in-state conference within 400 miles from campus: $100.00 award
Two days or more conference within 400 miles from campus: $250.00 award
One day conference outside of 400 miles from campus: $200.00 award
Two days or more conference outside of 400 miles from campus: $425.00 award
  • Applicant must be a currently enrolled CSUSM student
  • Conference must follow all guidelines outlined in application
  • No more than four students attending the same conference may obtain ALF funds.
  • International conferences will not be funded.
  • Student may attend a conference only once per semester.
    • May apply for up two within academic year (i.e. one in fall and one in spring). Summer and winter intersession shall be considered fall semester.
  • Student will receive funds upon submit of proof of attendance and written statement.
  • You can only receive funding for the same conference one time within two consecutive academic years.
  • Club sports teams and other student recreation sports may only apply if the individual or team is participating in a national title championship.
  • Incomplete applications will be denied, at the discretion of the ASI Executive Vice President.

Due Dates

Prior to the conference date, applications must be submitted online no later than 12:00 noon on any of the following review dates

  • Friday, July 12, 2019 at Noon
  • Friday, August 2, 2019 at Noon
  • FridaySeptember 6, 2019 at Noon
  • FridayOctober 4, 2019 at Noon
  • FridayNovember 1, 2019  at Noon
  • Friday, December 6, 2019 at Noon
  • Friday, February 7, 2020 at Noon
  • Friday, March 6, 2020 at Noon

Provisions of California Assembly Bill No. 1887

Effective September 27, 2016, California Assembly Bill No. 1887 prohibits ASI from approving a request for ASI-funded or ASI-sponsored travel to any state that, after June 26, 2015, has enacted a law that:

  • Voids or repeals or has the effect of voiding or repealing, existing state or local protections against discrimination on the basis of sexual orientation, gender identity, or gender expression; or
  • Has enacted a law that authorizes or reflects discrimination against same-sex couples or their families, or on the basis of sexual orientation, gender identity, gender expression, as specified, subject to certain exceptions.

This prohibition currently extends to the following states: Alabama, Kansas, Kentucky, Mississippi, North Carolina, Oklahoma, South Dakota, South Carolina, Tennessee, and Texas. This list may be subject to change.

How Reimbursements Work

You must be approved to receive funds prior to submitting proof for reimbursement. Upon submitting your application, it may take 2-3 weeks to have your reimbursement approved and issued. Once your reimbursement is available for pick-up, you will receive an e-mail from asi@csusm.edu

For On-Campus Events

After your event, we will need all receipts (original and itemized, no exceptions) for reimbursement brought to the ASI office in USU 3700 within 10 business days. You will attach your receipt or request for payment to vendor to the ASI Leadership Funding Reimbursement Form.

Just a reminder these funds are on a reimbursement basis or payment to vendor basis only. The funds DO NOT go directly into your student org account. The ALF reimbursement form can be found in USU 3700. Be sure to NOT use your student organization account reimbursement form.

For Conferences

Submit proof of attendance (name badge, agenda, etc.), along with a typed statement about the conference must be submitted within 10 days of attending conference at ALF@csusm.edu. The written statement must be original (no duplicates) and must describe how the conference was beneficial to your personal and/or professional development and any skills or insights you gained. Please submit photos of the conference if you took any. Your photos and written statement may be used on the ASI website for promotional material.