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COVID Related Leaves

California Governor Gavin Newsome signed Senate Bill (SB) 95, which creates new Labor Code section 248.2 and mandates that employers provide supplemental paid sick leave (SPSL) for various COVID-related absences in addition to paid time off benefits employees receive by law or policy. Chancellor Castro has announced an intention to expand upon these benefits with the Expanded COVID-19 Related Leave program. 

Supplemental Paid Sick Leave (SPSL)

CFA (Unit 3)
  • Effective January 1, 2021 through September 30, 2021
  • Up to 80 hours, pro-rated based on FTE
  • Eligibility includes all active, represented employees including Unit 3 (CFA), with the exception of retired annuitants
  • SPSL Request Form
  • SPSL Poster

(Please contact hrbenefits@csusm.edu if you require an accessible version of the request form)

  • Qualifying Reasons for Leave

    An eligible employee qualifies for supplemental paid sick time if the employee is unable to work (or unable to work remotely) due to a need for leave because the employee:
    1. is subject to a quarantine order from the appropriate agency;
    2. has been advised by a health care provider to self-quarantine due to concerns related to COVID-19;
    3. is attending an appointment to receive a vaccine for protection against COVID-19;
    4. is experiencing COVID-19 symptoms and is seeking a medical diagnosis;
    5. is experiencing symptoms related to a COVID-19 vaccine that prevent the employee from being able to work or work remotely
    6. is caring for a family member who is subject to a quarantine or isolation period related to COVID-19 or who has been advised to self-quarantine due to COVID-19 related concerns. Family member is described as any of the following:
      • A child, which for purposes of this article means a biological, adopted, or foster child, stepchild, legal ward, or a child to whom the employee stands in loco parentis. This definition of a child is applicable regardless of age or dependency status.
      • A biological, adoptive, or foster parent, stepparent, or legal guardian of an employee or the employee's spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child.
      • A spouse
      • A registered domestic partner
      • A grandparent
      • A grandchild
      • A sibling
    7. is caring for a child, as defined in subdivision (c) of Section 245.5, whose school or place of care is closed or otherwise unavailable for reasons related to COVID-19 on the premises.
  • Applying for Leave

    Employees requesting paid leave under SPSL must submit the SPSL Request Form, which is routed to the Office of Human Resources.

    • SPSL is available for immediate use by employees upon their oral or written request
    • Campuses may require appropriate documentation, including self-certification by employees

    (Please contact hrbenefits@csusm.edu if you require an accessible verison of the request form)

  • Retroactive Adjustments

    Employees must "request" to replace leave accruals used for reasons cited above with SPSL retroactively back to January 1, 2021. Requests can be made using the SPSL Request Form. Campuses are not required to automatically adjust the hours.

    (Please contact hrbenefits@csusm.edu if you require an accessible version of the request form)


 

Expanded COVID-19 Related Leave (ECRL)

UAPD (Unit 1), CSUEU (Unit 2, 5, 7, 9), APC (UNIT 4), SUPA (Unit 8), IOUE (Unit 10); UAW (Unit 11)
  • Effective: January 1, 2021 through December 31, 2021
  • Up to 128 hours, pro-rated based on FTE
  • Eligibility includes active Unit 1 (UAPD); Units 2, 5, 7, 9 (CSUEU); Unit 4 (APC); Unit 8 (SUPA); Unit 10 (IUOE); UAW (Unit 11), non-represented employees, with the exception of retired annuitants
  • COVID-19 ECRL Request Form

(Please contact hrbenefits@csusm.edu if you require an accessible verison of the request form)

  • Qualifying Reasons for Leave

    An eligible employee qualifies for supplemental paid sick time if the employee is unable to work (or unable to work remotely) due to a need for leave because the employee:
    1. is subject to a quarantine order from the appropriate agency;
    2. has been advised by a health care provider to self-quarantine due to concerns related to COVID-19;
    3. is attending an appointment to receive a vaccine for protection against COVID-19;
    4. is experiencing COVID-19 symptoms and is seeking a medical diagnosis;
    5. is experiencing symptoms related to a COVID-19 vaccine that prevent the employee from being able to work or work remotely
    6. is caring for a family member who is subject to a quarantine or isolation period related to COVID-19 or who has been advised to self-quarantine due to COVID-19 related concerns. Family member is described as any of the following:
      • A child, which for purposes of this article means a biological, adopted, or foster child, stepchild, legal ward, or a child to whom the employee stands in loco parentis. This definition of a child is applicable regardless of age or dependency status.
      • A biological, adoptive, or foster parent, stepparent, or legal guardian of an employee or the employee's spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child.
      • A spouse
      • A registered domestic partner
      • A grandparent
      • A grandchild
      • A sibling
    7. is caring for a child, as defined in subdivision (c) of Section 245.5, whose school or place of care is closed or otherwise unavailable for reasons related to COVID-19 on the premises.
  • Applying for Leave

    Employees requesting paid leave under ECRL must submit an COVID-19 ECRL Request Form which will route to the Office of Human Resources.

    • ECRL is available for immediate use by employees upon their oral or written request
    • Campuses may require appropriate documentation, including self-certification by employees

    (Please contact hrbenefits@csusm.edu if you require an accessible verison of the request form)

  • Retroactive Adjustments

    Employees must "request" to replace leave accruals used for reasons cited above with ECRL retroactively back to January 1, 2021. Requests can be made using the COVID-19 ECRL Request Form. Campuses are not required to automatically adjust the hours.

    (Please contact hrbenefits@csusm.edu if you require an accessible verison of the request form)


 

Expanded COVID-19 Related Leave (ECRL)

Teamsters (Unit 6)
  • Effective January 1, 2021 through December 31, 2021
  • Up to 256 hours, pro-rated based on FTE
  • Eligibility includes Unit 6 employees when unable to work remotely, with the exception of retired annuitants
  • Teamsters ECRL Request Form

(Please contact hrbenefits@csusm.edu if you require an accessible version of the request form)

  • Qualifying Reasons for Leave

    • The employee is subject to a quarantine or isolation period related to COVID-19 as ordered by the appropriate agency.
    • The employee has been advised by a health care provider to self-quarantine due to concerns related to COVID-19.
    • The employee is attending an appointment to receive a vaccine for protection against contracting COVID-19.
    • The employee is experiencing symptoms related to a COVID-19 vaccine that prevent the employee from being able to work or telework.
    • The employee is caring for a family member, as defined in subdivision (c) of Labor Code Section 245.5, who is subject to an order or guidelines described in (a) above, or who have been advised by a healthcare provider to self-quarantine.
    • The employee is caring for a child, as defined in subdivision (c) of Labor Code Section 245.5, whose school or place of care is closed or otherwise unavailable for reasons related to COVID-19 on the premises.
  • Applying for Leave

    Employees requesting paid leave under SPSL must submit the Teamsters ECRL Request Form and route to their appropriate administrator.

    • ECRL is available for immediate use by Teamsters employees upon their oral or written request
    • Campuses may require appropriate documentation, including self-certification by employees

    (Please contact hrbenefits@csusm.edu if you require an accessible version of the request form)

  • Retroactive Adjustments

    Employees must request to replace leave accruals used for reasons cited above with the Teamsters ECRL Request Form retroactively back to January 1, 2021. Campuses are not required to automatically adjust the hours.

 

Please contact Melanie Hobbs via email at mhobbs@csusm.edu with any questions you may have regarding this new policy or form.

Employee Assistance Program and Other Resources

As a reminder, if you are feeling overwhelmed or anxious due to the current COVID-19 situation, please contact our Employee Assistance Program LifeMatters at 800-367-7474 or www.mylifematters.com (password: cougars).