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Department Guidelines

When welcoming a volunteer, campus departments have the responsibility to instruct volunteers on safety practices, volunteer assignments, appropriate reporting structure, and scope of services and injury reporting requirements.

Volunteers, while not paid, must have the necessary training and/or supervision to safely carry out the volunteer work and depending on the particular function to be performed, must meet the approved license/certification and CSU requirements prior to beginning the appointment. Each department is responsible for recruiting their volunteers and following internal department procedures.

Volunteer Appointment Form Parental Consent Form for Minors

Appointment Form

The department will initiate the Volunteer Appointment Form in AdobeSign and complete section I, which contains:

  • Volunteer email address
  • Supervisor/Lead Worker and Appropriate Administrator (MPP)
  • Description of duties
  • Assigned days/hours
  • Appointment needs: parking permit, keys, email access, etc.
 
Background Checks

CSUSM conducts background checks and/or LiveScans for employees and volunteers who:

  • Work with students or minors under the age of 18; or
  • Work with or handle cash/credit transactions and/or sensitive personal data; 

It is recommended to initiate the Volunteer Appointment Form at least 7-10 business days prior to the start of the appointment to provide time for the background check or LiveScan to clear.

 
License/Certifications
An individual who volunteers services in a field which requires a professional license or certificate must provide a valid copy. The department is responsible for ensuring a copy of any applicable license/certificate is received and attached to the Volunteer Appointment Form.
 
Driving on University Business
Volunteers driving on official CSUSM business are required to complete the Defensive Driving training through LearnerWeb. Departments are responsible for emailing a copy of the fully executed Volunteer Appointment Form to defensivedriving@csusm.edu where Safety, Health and Sustainability will assign the training.
 
Parking Permit
If the volunteer requires a parking permit, a copy of the fully executed Volunteer Appointment Form can be emailed to parking@csusm.edu. Volunteers can also bring a copy of the fully executed Volunteer Appointment Form directly to Parking and Commuter Services or request a permit via email. See Volunteer Parking Guidelines for additional information.
 
E-mail Access
If the volunteer will need e-mail access, an ESP must be submitted. It is recommended to submit the ESP after receiving the fully executed Volunteer Appointment Form which will contain the volunteer's POI number.
 
Keys
If the volunteer will need keys or access to secured areas, the department must complete the Key Access Request Form and attach a copy of the fully executed Volunteer Appointment Form.
 
Training and Safety
It is the responsibility of the department to train and provide all volunteer's with campus safety and resource procedures. All work-related injuries should be immediately reported to the Appropriate Administrator and the Office of Human Resources at hrbenefits@csusm.edu or (760) 750-4427. 
 

Frequently Asked Questions


Guidelines and Resources

Contact

For questions regarding the volunteer forms or process, please contact the Office of Human Resources at (760) 750-4412 or hr@csusm.edu.