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Separating Employees

Staff Sign Out Process

All staff separating employment from California State University, San Marcos must complete the Sign-Out Process on, or by the last day of employment with the University. This is required for every separating staff employee to ensure that all obligations are met, including the return of University property.

Employee’s must return all State property checked out while employed, including but not limited to:

Items to Return
 Item  Return To:
 Keys/Access Cards Facility Services
 Library Materials Library
 Long Term Parking Sticker Parking & Commuter Services
 Department Issued Property Hiring Department
CSUSM Photo I.D.  Hiring Department
Computer Equipment  IITS
ProCard Procurement 

After 6 months, the separating employee's OneDrive account will be purged. Departments should contact IITS to ensure any relevant files are successfully transferred.

Please work with your manager to ensure all university issued property is returned. Once the employee has been cleared in all areas, the final form is printed and must be signed and dated by the employee. This is done prior to receiving the final paycheck.   

Questions about benefits (CalPERS, COBRA, etc.) should be directed to Justine Cook at extension 4427, or

If you have any questions regarding the staff Sign-Out Process, please contact HR at extension 4418, or

Other Resources: