Remote Work Toolkit
As remote work continues as an important public health strategy during the panemic
and our campus Coronavirus response, below you will find tools and resources to help
you and your team navigate remote working scenarios.
Checklist: Are you ready to work remote?
As remote work has become a longer-term reality, this checklist helps ensure you and
your staff and coworkers are ready to work remotely.
Common Virtual Tools
Best Practices for Staff Working Remotely
- Stay in contact with your supervisor. Schedule time to check in via Zoom or phone
call to ask questions, communicate issues or establish priorities.
- Continue to hold and attend regular meetings with your coworkers or team.
- Access your office voicemail frequently and return messages timely.
- Establish a routine start and end time, along with rest and meal breaks. Communicate
changes with your manager to keep them informed.
- Inform your manager if you encounter obstacles that prevent you from completing your
normal work duties.
Best Practices for Staff Continuing to Work On-site
- Practice social distancing measures with colleagues. Avoid direct physical contact such as hand-shaking, and use telephones or video conferencing
to reduce the need for close interactions.
- Wash your hands often.
- Continue to follow ongoing guidance for working on-site as updated on the CSUSM as One page.
Best Practices for Supervisors and Managers
- Stay in contact with all of your staff and student employees, whether they are performing
essential functions on-site, working remotely, or receiving paid administrative leave
and unable to work.
- Ensure that staff members unable to report to work due to the impacts of COVID-19
have contacted HR for eligible leave options.
- Ensure that remote work schedule are established for remote staff and those that are
working on-site with start and end times, rest periods and meal breaks.
- Establish a regular check-in process for remote staff and those working on-site to
communicate issues, establish priorities and ask questions.
- Ensure that staff working remotely are equipped with the appropriate equipment to
carry out their job duties. Establish procedures for access to department files, documents,
incoming mail and/or faxes that may be necessary to carry out their job duties.
- Set clear goals and expectations for all staff members, including achieving milestones
that help guide their day-to-day work whether it be remotely or on-site.
- Provide constructive feedback when a goal or deliverable has been missed , do so promptly
- timely feedback assists in correcting to keep the individual on track.
Understand Relevant Policies
Managers should verify that heir employees have read and understood the Temporary Telecommuting policy, as well as the Acceptable Use of Information Technology Resources.