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email iconMS OFFICE APPS
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MANAGEMENT
Your  Account:
document iconmyCSUSM
cougar courses logoCOUGAR COURSES
email iconEMAIL
office iconMS OFFICE APPS
password iconPASSWORD
MANAGEMENT
Instructional and Information Technology Services (IITS)

Android Email Set-up

Step 1: Install Outlook

Microsoft Outlook App in Apple App Store

 

Step 2: Open Outlook

  • Launch the Outlook app.
  • Tap Add Account.
Step 1 Add Outlook Account


Step 3: Enter Your CSUSM Email Address

  • Type your CSUSM email address (for example, username@csusm.edu).
  • Tap Continue or Add Account.
Step 2 Enter CSUSM email address
Step 3 Enter CSUSM Password


Step 5: Complete Multi-Factor Authentication

  • If required, approve your sign-in using your configured authentication method.
  • Follow any additional prompts to verify your identity.

 

 

 

  • Please press and hold on the DUO notification to fill in the numbers.
  • Leaving the Outlook App will interrupt the sign in process start it over. 
Step 4 MFA DUO Prompt

 

 

 

 

  • If you have Microsoft Authenticator set up, you may also have to approve the prompt. 
Step 4 MFA Microsoft Authenticator Prompt

 

 

 

 

  • Once finished with Authentication, select "Maybe Later" to continue.

Step 5 Add Account Maybe Later

Step 6: Grant Permissions

 

  • Tap "Activate" when Activate device administer prompt appears.

What you're seeing is called the Outlook Device Policy, a standard Microsoft security feature that is built into the Outlook app itself.
This prompt is not something CSUSM has configured or turned on, it is triggered automatically by Microsoft when you connect any work or school email account to the Outlook app on a personal Android device.

CSUSM cannot see your personal data. Your text messages, photos, browser history, personal emails, contacts, and passwords are completely private and inaccessible to us. The only thing managed is the CSUSM account in the Outlook app. 

 

Android Outlook Admin Device Policy

  • Tap "Activate" when the Outlook Device Policy prompt appears.

 This may be device specific. 

We also want to clarify that the term "device admin" can be misleading. Despite the name, this does not mean that CSUSM or anyone else gains administrative access or control over your personal device. It simply allows the Outlook app to enforce a few basic security settings, such as requiring a screen lock and encrypting app data, to keep your account safe.

It's also worth noting that iPhone users go through a similar process. Instead of the Device Admin prompt, iOS handles these same security requirements quietly in the background through app-level policies.

Personal data on the device is never accessed or visible to CSUSM.

Activate Outlook Admin Device Policy

  • Outlook may ask for permission to access your:
    • Contacts
    • Calendar
    • Notifications
  • Select your preferred options and tap Allow.
  • You may need to go into you App's Settings and manually allow notifications if you did not get prompted. 
Outlook Android Notifications


Step 7: Start Using Your Email

Your CSUSM email account will now appear in Outlook. You can access:

  • Email
  • Calendar
  • Contacts
  • Apps
Step 7 CSUSM Outlook App All Set Up