New requests for conference rooms, carts or digital signage technology represent a fiscal comittment on behalf of CSUSM funds for the initial purchase, as well as for the ongoing support and future refresh of equipment.
All requests submitted must be approved within their own division prior to any action being taken by IITS to deploy new or used equipment. To document the request, the campus' Information Management Steering Committee (IMSC) has established the following procedures for all colleges and departments:
General Fund departments purchasing equipment, regardless of funding source, are required
to have both budgetary and divisional Vice President reviews and approvals. With
approval of the appropriate Vice President, new technology purchases (hardware and
software) will be deployed and maintained by IITS.
Support & Scheduled Replacement: General Fund units will not charged annual support costs, but will have the financial obligation to fund the replacement of broken or scheduled refresh of equipment if funded at the department level.
New Networking Installation: Installation costs requiring the services of an outside vendor will be covered by
IITS if campus level funding is approved. If campus level funding is not approved,
the cost will be borne by the requesting department.
Campus Level Funding: General Fund departments seeking inclusion for funding support at the campus level will require additional approval by the IMSC after VP approval is received. IMSC will review and prioritize the deployment of new technology where the ongoing support costs and future replacement of the equipment falls to IITS/campus at the October and March meetings. Purchase and implementation will occur after approval. Campus level funding will include standard configuration set-up only. Additional costs for optional features and display upgrades are to be borne by the requesting department.
Self-support units and auxiliary orgs will require both budgetary and divisional Vice President reviews and approvals, but will not require IMSC approval as they are not eligible for campus level funding.
Support & Scheduled Replacement: Ongoing support will be charged and the scheduled replacement of equipment must be paid by the unit.
New Networking Installation: Installation costs requiring the services of an outside vendor will be borne by the requesting department.
Scheduled replacement of equipment takes place every 4 years. Minimum requirements will include the replacement of the computer hardware. Other equipment replacements may be necessary due to evolving technology or campus standards. To ensure adequate funds are available to fund the ongoing obligation, departments should budget for replacement of all equipment costs every four years.
Standard conference room and cart configurations include a 55" 4K display, Dell MFF computer, mounting hardware, accessories, IITS
installation labor and cart if applicable. Optional features or display upgrades available.
Standard digital signage set-up includes a 55" 4K display, Dell MFF computer and mounting hardware. Optional features or display upgrades available.
effective date: 10/01/18 by IMSC