Technology Support & Equipment Requests

CSUSM offers laptops and other IT hardware to students, faculty, and staff. These resources support coursework, teaching, and campus activities, but availability is limited and not guaranteed. A valid CSUSM ID (physical or digital in the CSUSM app) is required at checkout.

Available Equipment

• Available Equipment and Max Loaner Periods

  Available Equipment and MAX Length of Checkout Period

  Item	Students	Faculty & Staff
  Laptop	Devices may be checked out for up to one academic year. If you graduate, withdraw, or are not returning to CSUSM, equipment must be returned at that time. All loaned devices are due in May at the end of the academic year for updates and refresh. Students enrolled in summer courses may request a new device.	One week Short-term use only. (if you require a permanent laptop for telecommuting purposes, please request a purchase through your department through our TRP program)
  Mobile Hotspot (full eligibility requirements can be found below in our FAQs.)	N/A	One week Short-term use only.  No renewal or ongoing use available. (if you require a permanent hotspot for telecommuting purposes, please request a purchase through your department)
  Webcam	One semester	One week
  Logitech Headset	One week	One week
  Duo Key Fob	Upon separation from the university	Upon separation from the university
  DSLR Camera (Rebel T7 & T7i)	One week	One week
  Sony Alpha 6600 camera	One week	One week
  Camera Tripod	One week	One week
  Shotgun microphone	One week	One week
  USB microphone	One week	One week
  Video camera (camcorder)	One week	One week
  iPad	Not currently available	Not currently available
  Classroom Handheld Microphone	Not available for students	One week (ONLY works in classrooms: ACD 102, ARTS 240, MARSTEIN 125 & KELLOGG READING ROOM)
  Classroom Lapel Microphones	Not available for students	One week (ONLY works in classrooms: ACD 102, ARTS 240, MARSTEIN 125 & KELLOGG READING ROOM)
  Projectors	Not available for students	One week
  Document camera	Not available for students	One week
  External CD/DVD drive	One week	One week
  Voice amplifier	One semester	One semester
  Various digital adapters (depending upon availability)	One week	One week

Checkout Agreement

• Checkout Agreement

  I understand I am required to display my valid CSUSM identification in order to check out equipment and that this equipment is only issued to enrolled CSUSM students, faculty or staff. I further understand that I am not allowed to check out equipment if I have any overdue item(s) or fine(s).  I also understand that any communications between the campus and the borrower will be through my official student, staff or faculty email account (i.e., myusername@cougars.csusm.edu or stafforfacultyname@csusm.edu).

  Late fees accrue at $2 per hour, per item, for all media equipment and $10 per hour for laptops.

  I assume full responsibility and financial liability for all the equipment and accessories borrowed during the time it is checked out to me.

  • I understand that any contents on the equipment will be erased to preserve my privacy and to prepare the equipment for another user to use.  I understand I am responsible for backing up data prior to returning the item.
  • I understand that the equipment and all accessories must be returned by the due date to the location from where the equipment was borrowed.
  • I understand fines begin accruing as soon as the equipment is overdue and that I am responsible for paying all fines.  I further understand a hold will be placed on my records, barring me from registering or receiving a transcript, until I pay this fine in full.
  • I understand that I will return the device in the same condition in which I received it.  If it is not returned in the same condition, I agree to reimburse Cal State San Marcos for the loss of, or damage to, any equipment checked out to me.  Charges will include replacement or repair costs and shipping costs.  I understand a hold will be placed on my records, barring me from registering or receiving a transcript, until I fully reimburse the University for any loss or damage.
  • I acknowledge that when I return the equipment, a staff member will verify all parts are present and that the equipment is in good working order.  I will be required to remain with the staff member until this check-in is completed. During the check-in process, I may request a receipt, acknowledging the return of the equipment. 
  • I understand and will comply with the CSUSM  campus acceptable use policy.
  • I understand I can appeal a fine within 30 days of the due date by using the Equipment Checkout Appeal Form.
  • I understand that if I tamper with this device and/or its contents, I will be barred from future equipment checkout privileges and may be subject to campus disciplinary procedures.
• Estimated Replacement Value for Checkout Equipment

  Estimated Replacement Prices

  Item	Price
  PC Laptop	$1500
  Monitor	$250
  Docking Station	$180
  Webcam	$45
  Headset	$100
  iPad	$350

Frequently Asked Questions

• I'm a faculty looking to request the Inspiration Studios or Learning Glass.
  Requests for Inspiration Studios or the Learning Glass to record lectures should be emailed to mpsrequests@csusm.edu to schedule a time to record. 
• I want to get my equipment renewed

  To ensure equipment is available for all campus patrons, please email iitsequipment@csusm.edu to ask for an extension. 

• Hotspot Eligibility Policy
  Staff are eligible to receive a hotspot for up to 1 week. If you require a hotspot for permanent telecommuting purposes, please speak with your department to purchase a hotspot.
  

  Permanent telecommuting staff: To request a quote for a hotspot:

  1. Request a quote
  2. When your department approves purchase amount
  3. For additional questions regarding hotspot purchases, email telops@csusm.edu