Separating or Retiring from CSUSM

Prior to separating or retiring from CSUSM, please complete the following actions to ensure apropriate continuity. 

Actions to be completed prior to departing 

Email 

• Set up an out-of-office email message indicating to whom business should be directed (instructions on setting an out-of-office message) 

• Decide whether your email address should remain active, and if yes, for how long 
  • Please note that retirees that join the Retirees Association may keep their campus email but must set a mandatory out-of-office message informing the campus of their departure 

• Transfer any emails that would need to be accessed by another department/campus member 
  • Small number of emails: share each message individually. 
  • Large number of emails: consider creating a .pst file. (Instructions on how to create a .pst file) 

• Note: While you can save and share the .pst file via OneDrive and SharePoint, it is recommended you save the file to your device instead. 

Voicemail

• Set an out-of-office voicemail greeting indicating to whom business should be directed (instructions on setting an out-of-office voicemail greeting) 
• Clear your voice mailbox of all saved messages 

Document Continuity 

• Determined what files if any (located on OneDrive, SharePoint, Network Drive, device hard drive, or other) need to be inherited by another department/campus member 
  • IITS recommends you transfer files to SharePoint sites if those are available to you. Files located in your OneDrive will be deleted when the account is removed. 
  • Please ensure that the employee inheriting files is set as the “Owner” of the files in SharePoint (instructions on changing file ownership for Sharepoint folders or files) 

Microsoft Teams 

• Leave any Teams you are currently a member (instructions on how to leave a Team) 

CSUSM Retirees Association Benefits