Zoom had announced that starting September 27th, 2020, it would require that all meetings have a Passcode or Waiting Room enabled. Zoom has now provided an updated plan that has pushed the date of these security udpates from September 27th to November.
In November, the campus will be able to introduce select security requirements that will ensure all meetings have at least one of the following applied: passcode, waiting room, "only authenticated users can join." Therefore, no major changes should be expected to the platform until November.
CSUSM is committed to Zoom as the default video conferencing platform for instruction in order to provide students with a consistent experience. Similar to the changes Zoom is implementing, the campus community is advised to follow the recommended security guidelines as outlined so that Zoom remains a safe and effective platform for dialog and instruction.
Beyond the changes Zoom will implement in September 2020, IITS recommends faculty and staff adopt the “Best Practices for Securing Zoom Meetings” for all public and instructional sessions. As noted, access to sessions should be controlled by the use of "waiting rooms" or passcode.
Another recommendation is to limit your sessions to users who are authenticated with their CSUSM credentials when the sessions only involve CSUSM community members. Identifying an unauthenticated user can be extremely challenging and Zoom sessions are far more secure when it is not open for anyone to simply join with a Meeting URL. This removes individuals joining with the anonymity, which is a trait often utilized by those who do Zoom-bombing.
Through easy to use Single Sign-on/SSO setup (see Zoom Setup Guide), and by following a standard set of Zoom recommendations, CSUSM can proactively take the necessary steps to avoid potentially serious disruptions.
Zoom has two delivery platforms, the familiar Zoom Meeting and the Webinar. The Webinar is a one-way delivery platform, which greatly limits opportunities for disruption. A Webinar includes video and audio only from the panelists and allows for comments/questions to either be turned off or moderated. For widely accessible sessions with little risk of disruption, Zoom meetings and webinars can also be live-streamed to YouTube.