WPAF Community How-Tos for Lecturers

WPAF containers are in Community, which uses Moodle. You do not need to request your official WPAF containers, those are requested for you by your college. For more information on the container creation process, including the timeline, please see this page.

Your container name will likely follow this pattern: “Last name, First name Academic Year.”

Your container will have one of three templates, depending on your duties at the university. These templates align with the requirements for those duties. Appendix A is for instructors with only teaching duties. Appendix B is for librarians, counselors, and lecturers with non-teaching duties. And Appendix C is for lecturers with a combination of teaching and non-teaching duties. For more information, please see the Lecturer Evaluation Policy. Your college will be indicate what template you should receive when they request the containers from IDS. If you believe you have the wrong template, please contact the Dean's office for your college.

Once finished, the only thing you need to do is ensure your container is published. You do not need to send it to anyone or enroll the reviewers in your container, that will be done by your college. But don’t worry, “published” does not mean public. Published just means that it will be visible to the specific reviewers added by your college.

Add/edit section summary
Add files
Replace files
Add pages
Edit pages
Add a folder
Add/replace files in a folder
Delete files/pages/folders
Organize within a section
Check that your container is published
Need help?

Add/edit section summary

1. Click on the section name in the Contents area.
2. Click “Edit section” near the bottom of the section.
3. Enter your text in the Summary box.
4. Click the blue “Save changes” button at the bottom of the page.

Add files

1. Decide which section you want to add your file(s) to, click on the name in the Contents area.
2. Scroll to the bottom of the section. There are two ways to add files. You can either drag and drop files from your computer to the area that says “Drop files to attach” or click the “browse” link to select the files from your computer.
3. By default, the files will be added to the bottom of the section and displayed with the same name as on your computer.
   1. To move a file, click the arrow icon under the file and click on the “Move here” that best represents where in the section you want to move the file to.
   2. To edit the name of a file, click the pencil icon underneath the file. Edit the name and then select the blue “Save and return to course” button.

Replace files

Unfortunately, you cannot edit files within Community itself, but you can replace a file with a new version.

1. Click the pencil icon below the file you wish to replace.
2. Click on the current file in the “Select files” box.
3. In the pop-up window, click Delete.
4. Now you can either drag and drop the updated file from your computer to the “Select files” box or click the center of the box to select the file from your computer.
5. Click the blue “Save and return to course” button at the bottom of the page.

Add pages

A Page allows you to add text, images, links, embedded videos, etc. directly to your section, no need to create and upload a separate file.

1. Decide which section you want to add your Page to, click on the name in the Contents area.
2. Scroll to the bottom of the section and click “Create learning activity.”
3. Click on Page.
4. Give your Page a name and enter your content in the “Page content” box (not the Description box).
5. Use the text editor toolbar to format your text, add images/links/videos, etc. See this help guide for more information on using the text editor toolbar.
6. When finished, click the “Save and return to course” button.

Edit pages

1. Click on the pencil icon below the Page you wish to edit.
2. Edit your content.
3. When finished, click the “Save and return to course” button.

Add a folder

Folders can be used to organize files. Files are organized alphabetically within a folder.

1. Decide which section you want to add your folder to, click on the name in the Contents area.
2. Scroll to the bottom of the section and click "Create learning activity."
3. Choose Folder.
4. Give your folder a name.
5. Either drag and drop your files to Files area, or click in the center of the Files area and browse your computer for your files. If you have already uploaded the file to your WPAF container, click on the center of the Files area and in the pop-up window, select Recent Files on the left hand side. Click on the file, then click the "Select this file" button.
6. If you would like the files displayed as a list under the folder name on your course homepage, change the Display Folder Contents setting to "Inline on a course page." If you would prefer reviewers click on the folder name to see the files, then leave the default setting "On a separate page."
7. Click on the "Save and return to course" button.

Add/replace files in a folder

1. Click the pencil icon underneath the folder.
2. To add a file: drag and drop the new file into the Files area or click the file icon to browse your computer for the file.
3. To replace a file: click on the file you want to replace and select the Delete button. Upload the new version by dragging and dropping or browsing your computer.
4. When finished, click the "Save and return to course" button.

Delete files/pages/folders

1. Click the three dots below the item you want to delete.
2. Choose "Delete" from the dropdown menu.
3. Confirm you want to the delete the item.

Organize within a section

You can use a resource called “Text and media area” (previously called a Label) to organize within a section. For example, use it to split up a long list of files/links/pages with a subheading.

1. Decide which section you want to add your label to, click on the name in the Contents area.
2. Scroll to the bottom of the section and click “Create learning activity.”
3. Click on “Text and media area.”
4. Enter your text/subheading in the Text box. Use the text editor toolbar to format the text.
5. When finished, click the “Save and return to course” button.
6. By default, the label will be added to the bottom of the section. To move the label, click the arrow icon under the label and click on the “Move here” that best represents where in the section you want to move it to.

Check that your container is published

Once finished, the only thing you need to do is ensure your container is published.

1. Click the gear icon in the upper right.
2. From the options, click on Settings at the top.
3. For the setting Visibility, make sure it says Show. If it does, your container is published and there is nothing more you need to do.
   1. If it says Hide, change it to Show.
4. Click the blue “Save and display” button.

Need help?

If you need help with using Community, you can email us at cchelp@csusm.edu or drop into our virtual office hours via Zoom (meeting ID 296496061) Monday-Friday 10am-4pm.

For questions concerning the content of your WPAF or the WPAF process please reach out to the Lecturer Faculty Fellow/Liaison with the Faculty Center (contact information found here).