RTP Community How-Tos for Tenure Track

RTP containers are in Community, which uses Moodle. You do not need to request your official RTP containers, those are requested for you by your college. For more information on the container creation process, including the timeline, please see this page.

For review years 1/3/5/PETF, your container name will likely follow this pattern: “Last name, First name Academic Year.” The naming convention for the other review years is different. That process is handled by Faculty Affairs. Questions concerning those containers and process should be directed to Faculty Affairs (facultyaffairsrtp@csusm.edu).

Once finished, the only thing you need to do is ensure your container is published. You do not need to send it to anyone or enroll the reviewers in your container, that will be done by your college. But don’t worry, “published” does not mean public. Published just means that it will be visible to the specific reviewers added by your college.

Edit section/topic name
Add section/topic
Move section/topic
Delete section/topic
Add/edit section summary
Add files
Replace files
Edit file names and/or file description
Add pages
Edit pages
Add a folder
Add/replace files in a folder
Delete files/pages/folders
Move items
Organize within a section
Check that your container is published
Need help?

Edit section/topic name

1. Click on the section name in the Contents area.
2. Scroll down slightly and click “Edit section”
3. Update the Section name.
4. Click the blue “Save changes” button at the bottom of the page.

Add section/topic

1. Click the “Create a new section” link above the Contents area on the right hand side.
2. Give your new section a name/title.
3. Click the blue “create section” button at the bottom of the page.

Move section/topic

1. Click on the section name in the Contents area.
2. Click the arrow icon below the larger section name in the center of the page (below Contents).
3. Click on the section name in Contents where you want to move it to.
4. Click the green plus sign in the center of the page.
5. This will move the section to that position and push the displaced section below it.

Delete section/topic

Warning: if you delete a section, everything within it will also be deleted.

1. Click on the section name in the Contents area.
2. Click on the three dots below the larger section in the center of the page (below Contents).
3. Select Delete from the dropdown menu.
4. Confirm you want to the delete the section and everything in it by clicking the blue “Delete Section” button.

Add/edit section summary

1. Click on the section name in the Contents area.
2. Scroll down slightly and click “Edit section”
3. Enter your text in the Description box. Make any desired formatting changes.
4. Click the blue “Save changes” button at the bottom of the page.

Add files

1. Decide which section you want to add your file(s) to and click on the name in the Contents area.
2. Scroll to the bottom of the section. There are two ways to add files. You can either drag and drop files from your computer to the area that says “Drop files to attach” or click the “browse” link to select and open the files from your computer.
3. By default, the files will be added to the bottom of the section and displayed with the same name as on your computer.
   1. To move a file, click the drop down arrow to the right of the file name and click on “Move” in the dropdown menu. Select the "Move here" link that best represents where in the section you want to move.
   2. To edit the name of a file, click the drop down arrow to the right of the file name and click on “Edit settings” in the dropdown menu. Edit the name and then select the blue “Save and return to course” button at the bottom.
   3. To add a short description to the file, click the drop down arrow to the right of the file name and click on “Edit settings” in the dropdown menu. Click on Common Module Settings, enter in your text in the Description box, check the box for "Display description on course page," and then select the blue "Save and return to course" button at the bottom.

Replace files

Unfortunately, you cannot edit files within Community itself, but you can replace a file with a new version.

1. Click the drop down arrow to the right of the file name and click on “Edit settings” in the dropdown menu.
2. Click on the current file in the “Select files” box.
3. In the pop-up window, click Delete. Confirm you wish to delete the file.
4. Now you can either drag and drop the updated file from your computer to the “Select files” box or click the center of the box to select the file from your computer.
5. When finished, click the blue “Save and return to course” button at the bottom of the page.

Edit file names and/or add file description

By default the file name is displayed as-is. You can choose to change the display name for a file or provide a short text for the file.

1. Click the drop down arrow to the right of the file name and click on “Edit settings” in the dropdown menu.
2. Edit the name.
3. To add a short description to the file, click on Common Module Settings on the right, and enter your text in the Description box.
4. Check the box for "Display description on course page"
5. Click the blue "Save and return to course" button at the bottom.

Add pages

A Page allows you to add text, images, links, embedded videos, etc. directly to your section, no need to create and upload a separate file.

1. Decide which section you want to add your Page to, click on the name in the Contents area.
2. Scroll to the bottom of the section and click “Create learning activity.”
3. Click on Page.
4. Give your Page a name and enter your content in the “Page content” box (not the Description box).
5. Use the text editor toolbar to format your text, add images/links/videos, etc. See this help guide for more information on using the text editor toolbar.
6. When finished, click the “Save and return to course” button at the bottom.

Edit pages

1. Click the drop down arrow to the right of the Page and click on “Edit settings” in the dropdown menu.
2. Edit your content.
3. When finished, click the “Save and return to course” button at the bottom.

Add a folder

Folders can be used to group related files. Files are organized alphabetically within a folder.

1. Decide which section you want to add your folder to, click on the name in the Contents area.
2. Scroll to the bottom of the section and click "Create learning activity."
3. Choose Folder.
4. Give your folder a name.
5. Either drag and drop your files to Files area, or click in the center of the Files area and browse your computer for your files. If you have already uploaded the file to your WPAF container, click on the center of the Files area and in the pop-up window, select Recent Files on the left hand side. Click on the file, then click the "Select this file" button.
6. If you would like the files displayed as a list under the folder name on your course homepage, change the Display Folder Contents setting to "Inline on a course page." If you would prefer reviewers click on the folder name to see the files, then leave the default setting "On a separate page."
7. Click on the "Save and return to course" button at the bottom.

Add/replace files in a folder

1. Click the drop down arrow to the right of the folder and click on “Edit settings” in the dropdown menu.
2. To add a file: drag and drop the new file into the Files area or click the file icon to browse your computer for the file.
3. To replace a file: click on the file you want to replace and select the Delete button. Confirm you want to delete the file. Upload the new version by dragging and dropping or browsing your computer.
4. When finished, click the "Save and return to course" button at the bottom.

Delete files/pages/folders

1. Click the drop down arrow to the right of the item you want to delete and click on “Delete” in the dropdown menu.
2. Confirm you want to the delete the item.

Move items

1. To move an item, click the drop down arrow to the right of the item and click on “Move” in the dropdown menu.
2. If you are moving the item within the same section, click on the “Move here” link that best represents where in the section you want to move the item.
3. If you want to move the item to another section, click on the section name in the Contents area. Scroll down and click on the "Move here" that best represents where in the section you want to move the item.

Organize within a section

You can use a resource called “Text and media area” (previously called a Label) to organize within a section. For example, use it to split up a long list of files/links/pages with a subheading.

1. Decide which section you want to add your label to, click on the name in the Contents area.
2. Scroll to the bottom of the section and click “Create learning activity.”
3. Click on “Text and media area.”
4. Enter your text/subheading in the Text box. Use the text editor toolbar to format the text.
5. When finished, click the “Save and return to course” button.
6. By default, the label will be added to the bottom of the section. To move the label, click the drop down arrow to the right of the label and click on “Move” in the dropdown menu. Select the "Move here" link that best represents where in the section you want it to move.

Check that your container is published

Once finished, the only thing you need to do is ensure your container is published.

1. Click the gear icon in the upper right.
2. From the options, click on Settings at the top.
3. For the setting Visibility, make sure it says Show. If it does, your container is published and there is nothing more you need to do.
   1. If it says Hide, change it to Show.
4. Click the blue “Save and display” button.

Need help?

If you need help with using Community, you can email us at cchelp@csusm.edu or drop into our virtual office hours via Zoom (meeting ID 296496061) Monday-Friday 10am-4pm.

For questions concerning the content of your RTP or the RTP process, please refer to these resources provided by the Faculty Center.