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One-Time Purchases

Purchase Guidelines

Process Overview

  1. Identify the computer or device you wish to purchase and obtain a quote and/or save a screenshot with legible details of the product (if you need assistance with obtaining a quote contact Nick Duarte).
  2. Submit a technology order request and wait for an approval/review to be completed.
  3. Next, the request will be routed for eSignature to the appropriate administrative level depending on the type of purchase.
  4. Once eSigned by all parties inidcating approval, the requestor may proceed with completing the purchase via Procard or PO.
  5. Once purchased, a copy of the receipt/invoice must be attached to the DocuSign document to complete the process.

Purchasing Non-Standard Equipment

All computers purchased (or reimbursed) with State, auxiliary, or sponsored project funds are the property of the State of California (or CSUSM and its auxiliaries).  Computers purchased with any of these fund types are not personal property. When an indivdiual leaves campus employment, or no longer has a need for the computer, the computer MUST be returned to IITS for decommissioning, proper e-waste disposal, and to comply with State requirements.

Technology Order Request

The Technology Order Request form is the first step for requesting technology purchases.  Once the order is submitted, IITS will route requests to the appropriate fiscal authority,  as well as the Department Chair/Manager, Dean/AVP, and Provost/VP for eSignature approval.  The requestor and computer user will automatically receive a copy of the DocuSign approval or denial once it has  been reviewed at the VP Level.

If the request is approved at the VP level, the department can move forward with purchasing the computer.  The requestor will then be required to attach a PDF copy of the actual receipt (not quote) to complete the DocuSign process.  If not approved at the VP level, your form will be voided by IITS staff.  

Electing Support

If the unit will be on the campus network environment, it must meet campus standards, and you must elect IITS support.   When you elect support, you MUST also purchase the 4-year warranty for PC's or the 3-year AppleCare warranty for Macs.  Support includes IITS support, networking, software and licenses. IITS will image the device, and install software to include:  Logging in with your campus login, Microsoft Office, anti-virus, Adobe Creative Suite, and campus security updates and encyrption.

Declining Support

If the unit is not part of the campus standards, you will not be eligible to elect campus support.  When support is declined or ineligible, the device will be delivered "as-is" from the retailer after being recorded and tagged.  The unit will not be imaged and software will not be loaded.  The unit may only be connected to the campus network wirelessly, and all support would be the responsibility of the requestor via the manufacturer.

Shipping

All computers MUST be shipped to the University Receiving Department and routed to IITS for property tagging before releasing the unit to the user. If for some reason you pick up the unit directly or it is delivered directly to your office before being tagged by IITS, please contact Mark Saffell.

Questions regarding the Technology Refresh Program may be directed to trp@csusm.edu

To request lecturer or student instruction systems: labtechs@csusm.edu